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Assistant Registrar, Graduate Programs Coordinator

2 months ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

The University of Toronto's Faculty of Kinesiology and Physical Education is seeking a highly skilled and experienced professional to fill the role of Assistant Registrar, Graduate Programs. This is an exciting opportunity for a motivated individual to join our team and contribute to the delivery of exceptional student services in a dynamic and fast-paced environment.

Key Responsibilities:

  • Provide expert advice and guidance to graduate students on academic and financial matters, ensuring a high level of service excellence and a student-centered approach.
  • Conduct thorough analysis of program efficiency and student learning outcomes to inform program planning activities, driving continuous improvement and innovation.
  • Coordinate the preparation of annual graduate funding packages, ensuring timely and accurate delivery.
  • Promote graduate programs at recruitment events, showcasing the Faculty's commitment to excellence and student success.
  • Analyze and score incoming applications, providing detailed information on admission requirements to prospective students and applicants.
  • Prepare detailed explanations of admissions decisions, ensuring transparency and fairness.
  • Develop and maintain databases, handling sensitive and confidential information with discretion and professionalism.
  • Lead a team of staff-appointed employees, providing guidance and support to ensure seamless delivery of services.

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum five years of related experience in an academic student services environment in a university setting at the graduate studies level.
  • Experience applying and interpreting related academic policies and procedures.
  • Experience in successfully planning and coordinating events.
  • Experience working in student services and providing support to students.
  • Superior oral and written communication skills, as well as excellent presentation skills.
  • Strong interpersonal skills and relationship building skills.
  • Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines.
  • Strong computer skills, including proficiency with Microsoft programs (Outlook, Word, PowerPoint, Excel).
  • Ability to interact with faculty, students, and professional colleagues in a tactful, professional, and diplomatic manner.
  • Demonstrated ability to meet different deadlines and manage competing priorities.
  • Demonstrated knowledge of ROSI/ACORN and Degree Explorer.
  • Excellent database management skills.
  • High level accuracy and attention to detail.

What We Offer:

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.
  • A recognition of the importance of diversity, equity, and inclusion in the workplace.

How to Apply:

Applicants should submit their application, including a cover letter and resume, to the University of Toronto's Faculty of Kinesiology and Physical Education. We thank all applicants for their interest; however, only those selected for an interview will be contacted.