Administrative Assistant

3 days ago

Oakville, Ontario, Canada Aliaxis Full time

We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Aliaxis. As a key member of our office staff, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our front desk.

Key Responsibilities:

  • Provide exceptional customer service to visitors, employees, and vendors, responding to inquiries and resolving issues in a professional and courteous manner.

  • Manage and maintain accurate records, files, and databases, ensuring confidentiality and security of sensitive information.

  • Coordinate and schedule appointments, meetings, and events, ensuring timely and efficient communication with all parties involved.

  • Prepare and distribute correspondence, reports, and other documents, ensuring accuracy and attention to detail.

  • Perform various administrative tasks, including data entry, filing, and photocopying, maintaining a high level of productivity and efficiency.

  • Assist with special projects and events, providing support and coordination as needed.

Requirements:

  • High school diploma or equivalent required; post-secondary education in a related field an asset.

  • 2-3 years of experience in an administrative role, preferably in a corporate or office environment.

  • Intermediate to advanced level of proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.

  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.

  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

Working Conditions:

  • Work in a fast-paced office environment, with frequent interruptions and deadlines.

  • May be required to perform tasks that involve sitting for long periods, standing, walking, and lifting up to 50 pounds.

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