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Administrative Assistant

2 months ago

Oakville, Ontario, Canada IPEX Full time

We are seeking a highly motivated and detail-oriented individual to join our team as a Receptionist. This role is based in our Oakville office and reports to the Executive Assistant.

Job Purpose:

We are currently looking for a motivated, ambitious, dynamic team player to fill the position of Receptionist in our Oakville office.

Key Responsibilities:

  • Reception duties, including greeting guests and maintaining visitor logs.
  • Creating and receiving purchase orders, following up with accounts payable as needed.
  • General office duties in the reception area.
  • Assist the administrative assistant with additional tasks.

Requirements:

Education & Certificates

  • High school diploma.

Technical Skills & Experience

  • 2-3 years' experience in an administrative role.
  • Intermediate level Microsoft Office programs (Outlook, Word, Excel & PowerPoint).

Competencies:

  • Strong communication skills.
  • Detail-oriented, strong organization skills, ability to multitask, and determine priorities.
  • Professional phone manner.
  • Ability to work independently.
  • Good team player.
  • Ability to exhibit diplomacy and tact in dealing with a wide variety of people and positions.

Working Conditions:

  • Nearly always work indoors in a corporate office environment with long periods of sitting.
  • May on occasion be exposed to loud sounds and distracting noise levels.
  • Employee may be required to perform considerable level of specific tasks such as lifting up to 50 lbs, muscular action, body movements, working positions, posture changes, visual attentiveness.

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR.