Administrative Assistant

2 weeks ago

Oakville, Ontario, Canada HR Immigration Inc. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our Immigration Support team at HR Immigration Inc. As an Administrative Assistant, you will play a vital role in supporting our immigration services and ensuring the smooth operation of our office.

Key Responsibilities
  • Meeting Coordination: Assist in coordinating meetings, seminars, and conferences, including preparing minutes and ensuring timely follow-up.
  • Communication: Respond to telephone and electronic enquiries, and relay messages to relevant staff members.
  • Data Management: Compile data, statistics, and other information to support our immigration services.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Information Filing: Set up and maintain manual and computerized information filing systems to ensure efficient access to information.
Work Environment

As an Administrative Assistant with HR Immigration Inc., you will work in a fast-paced environment with tight deadlines. You must be able to maintain attention to detail and prioritize tasks effectively.

Benefits
  • Health Benefits: We offer a comprehensive dental plan and healthcare plan to support your well-being.
  • Free Parking: Enjoy the convenience of free parking available on site.
  • Support for Newcomers and Refugees: Our organization is committed to supporting the social and labour market integration of newcomers and refugees, including facilitating access to community resources, language training, and skills training.
  • Support for Youths: We offer on-the-job training tailored to youth to support their career development.
  • Support for Indigenous People: We develop and maintain relationships with indigenous communities, indigenous-owned businesses, and organizations to promote reconciliation and inclusion.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English is required.
  • Work Hours: 30 to 40 hours per week.

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