Administrative Assistant

4 weeks ago


Hilton Beach, Ontario, Canada Corporation of the Township of Hilton Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Corporation of the Township of Hilton. As an Administrative Assistant, you will provide administrative support to the Clerk-Treasurer and other Township staff, ensuring the smooth operation of our office.

Key Responsibilities
  1. Assist the Clerk-Treasurer with statutory duties, including data entry, cash balancing, and bank reconciliations.
  2. Provide exceptional customer service to the public, responding to inquiries and resolving issues in a timely and professional manner.
  3. Process payments and provide services to the public, including in-person, mail, email, and electronic funds transfers.
  4. Assist with accounting duties, such as data entry, cash balancing, and bank reconciliations.
  5. Maintain the tax information system, updating ownership and address information as required.
  6. Assist with payroll administration and preparation of agendas, resolutions, by-laws, and minutes of Council meetings.
  7. Work within prevailing legislation, regulations, and Township administrative and accounting practices.
  8. Perform other related duties as assigned by the Clerk-Treasurer.
Requirements
  • Ability to work well with others in a fast-paced office environment.
  • Ability to work independently with minimal supervision.
  • Possess an elevated sense of confidentiality and judgment.
  • Have knowledge of bookkeeping and office administration through education and/or directly related experience.
  • Ability to complete assigned tasks accurately, efficiently, and within scheduled time frames.
  • Possess excellent verbal and written communication skills.
  • Knowledge of Microsoft Word and Excel; familiarity with a computerized accounting program is an asset.
Working Conditions

This is a full-time position working Monday to Friday, with a minimum of 40 hours per week. Extra time may be required for evening meetings and peak periods.

Impact of Error

Accounting and clerical errors could result in confusion, duplication of effort, possible financial loss, and annoyance. Errors in analysis, judgment, and in the rendering of advice could lead to inequitable and illegal policy and by-laws, resulting in severe legal ramifications and unfavorable public relations.

Benefits
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Vision care
Application Deadline

Applications will be accepted until October 25, 2024.



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