Clerk/Treasurer

Reporting Relationship: Reports to the Clerk-Treasurer

Scope of Position/Summary of Duties:

1. Assists the Clerk Treasurer with all statutory duties;
2. Maintains effective relations with the public while dealing with inquiries, complaints, etc. on a regular basis;
3. Provides front desk reception including telephone and email;
4. Processes payments and provides services in person, by mail, by email, and electronic funds transfers;
5. Assists with accounting duties such as data entry, cash balancing, bank reconciliations, etc. as required;
6. Assists with the maintenance of the tax information system for updates of ownership, addresses, etc.;
7. Assists with the maintenance of payroll administration;
8. Assists with the preparation of agendas, resolutions, by-laws, and minutes of Council meetings and follow-up activities;
9. Assists with the preparation for and management of Municipal, School Board, and related elections under legislation;
10. Works within prevailing legislation, regulations, and the Township’s administrative and accounting practices;
11. Performs other related duties as assigned by the Clerk-Treasurer.

Authority of Position: Authority limited to direction given and to operating within accepted office and management policy.

Working Relationships:

1. With the Clerk-Treasurer: When required receives direction and guidance; discusses plans and priorities;
2. With Other Township Staff: Provides administration support as required;
3. With the Public: Provides information and assistance as required.

Knowledge and Skills:

1. Ability to work well with others both in the workplace and with the public;
2. Ability to work without supervision;
3. Possess an elevated sense of confidentiality and judgement;
4. Have knowledge of bookkeeping and office administration through education and/or directly related experience;
5. Ability to complete assigned tasks accurately, efficiently, and within scheduled time frames;
6. Possess excellent verbal and written communication skills;
7. Knowledge of Microsoft Word and Excel; familiarity with a computerized accounting program is an asset.

Working Conditions:

1. Works in a public office setting in full view of the public. Work is subject to frequent interruptions, hectic peak periods, and deadlines.
2. Usual office hours; with a minimum of 40 hours a week. Extra time for evening meetings and peak periods if so required.

Impact of Error:

1. Accounting and clerical errors would result in confusion, duplication of effort, possible financial loss, and annoyance.
2. Errors in analysis, judgement, and in the rendering of advice could lead to inequitable and illegal policy and by-laws resulting in severe legal ramifications and extremely unfavorable public relations reflecting directly on Council.

Control: General supervision from the Clerk-Treasurer.

Probationary Period: Period of six (6) months with performance evaluation at three (3) and six (6) month intervals to be made by the Clerk-Treasurer and presented to Council for consideration.

The above statement reflects the general detail considered necessary to describe the principal functions of the position identified and shall not be construed as a definitive description of all the work requirements that may be inherent in the position.

Job Type: Full-time

Pay: $25.21-$32.92 per hour

Expected hours: 40 per week

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2024-10-25