Administrative Support Specialist

4 days ago


Port Alberni, British Columbia, Canada Coulson Group of Companies Full time

About Coulson Aviation

Coulson Aviation is a leading global aerial firefighting company that operates in Canada, the USA, Australia, and South America.

We operate with a fleet of large aerial firefighting aircraft consisting of both fixed-wing and rotary-wing aircraft. With our fleet, we can run rapid aerial fire suppression, including initial attack and extended attack protocols.

Coulson Aviation is a part of the Coulson Group of Companies, a financially stable and growing organization that has been in business for 63 years.

Job Summary

We are seeking a detail-oriented Administrative Support Specialist to provide support to multiple areas of our operation, including timekeeping, executive/management support, office inventory, and more.

This is a full-time position that will pay $22/hour, plus employer-paid benefits.

Key Responsibilities

  • Answer, screen, greet, and forward incoming calls as directed.
  • Provide administrative support to the Executive and Management team.
  • Oversee daily timekeeping for accurate submission to the Payroll Department.
  • Oversee distribution and preparation of incoming and outgoing mail.
  • Maintain, track, and order office supplies.
  • Take and distribute meeting minutes.
  • Other duties as required.

Requirements

  • Proficient in Microsoft Office (Outlook, Word, Excel, etc.)
  • Accurate data entry with a minimum typing speed of 50 WPM
  • Strong interpersonal skills to interact with a variety of people
  • Excellent organizational skills
  • Great attention to detail
  • Developed verbal and written communication skills
  • High School Diploma or equivalent required
  • Minimum of 1 year experience in an office setting required
  • Minimum 1 year in a receptionist role preferred
  • Previous experience in timekeeping will be considered an asset


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