Business Administration Assistant

4 weeks ago

Belleville, Ontario, Canada Tino's Carpet & Duct Cleaning Ltd. Full time
Job Overview

Tino's Carpet & Duct Cleaning Ltd. is seeking a dedicated Office Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our business services.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Educational Requirements
  • College/CEGEP
Work Environment
  • Business Services
Key Responsibilities
  • Oversee daily operations and direct staff activities.
  • Evaluate and enhance operational processes.
  • Motivate and train team members.
  • Establish and implement effective policies and procedures.
  • Manage appointment scheduling and confirmations.
  • Handle contracts and oversee training strategies.
  • Respond to inquiries via telephone and electronic communication.
  • Compile and analyze data for reporting purposes.
  • Advise senior management on operational matters.
  • Maintain office supplies and inventory.
  • Coordinate staff consultations and grievance procedures.
  • Supervise payroll administration and travel arrangements.
  • Welcome visitors and direct them appropriately.
  • Maintain both manual and digital filing systems.
  • Perform data entry and provide customer service support.
  • Assist in recruitment and staffing processes.
  • Conduct performance evaluations and coaching sessions.
  • Ensure compliance with health and safety standards.
Supervisory Responsibilities
  • Supervise 1 to 2 staff members.
Technical Skills
  • Proficient in Google Docs, MS Office Suite, and social media platforms.
  • Familiarity with Adobe Acrobat Reader and electronic mail systems.
Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capable of meeting tight deadlines with attention to detail.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Organized, reliable, and adaptable.
  • Client-focused with a commitment to service excellence.
Screening Questions
  • Are you available for shift or on-call work?
  • Are you currently eligible to work in Canada?
  • Are you willing to relocate for this position?
Experience
  • 1 to less than 7 months of relevant experience.
Additional Benefits
  • On-site recreational activities.
  • Parking facilities available.

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