Corporate Legal Assistant

4 weeks ago

Vaughan, Ontario, Canada HR Performance & Results Full time

We are seeking a motivated and diligent professional to take on the role of Corporate Law Clerk. This position offers a chance to work with a leading firm in the industry, along with a competitive salary and benefits package.

Key Responsibilities:

  • Compose and send correspondence to clients and accountants regarding corporate matters for attorney review and signature. Ensure timely delivery through appropriate channels (e.g., fax, email, courier).
  • Assist in maintaining corporate minute books and records, ensuring accurate data entry into the corporate database.
  • Request and evaluate preliminary and comprehensive NUANS reports, Certificates of Status, and Profile reports.
  • Draft annual resolutions and minutes of meetings as necessary.
  • Prepare various types of dividends, bonus resolutions, and certified copies as required.
  • Update corporate lists with newly received companies and maintain accurate records of addresses, directors, shareholders, and officers.
  • Prepare responses to audit inquiries as needed.
  • Draft and submit business name registrations, as well as limited and general partnership registrations and renewals.
  • Complete and file Form 1 NOC with the Ministry when there are changes in addresses, directors, or officers.
  • Prepare annual returns as required.
  • Support senior law clerks in the preparation of client correspondence, invoices, closing reports, and transactional documents, including agreements and ancillary resolutions.

Qualifications:

  • At least 1 year of experience in a similar role within a Corporate Law environment.
  • A diploma in Legal Administration or a Law Clerk program, or equivalent experience.
  • Proficiency in current Windows operating systems and Microsoft Office Suite.
  • Familiarity with Fastco, Cyberbahn, and Legal Accounting Software.

The ideal candidate will possess:

  • Exceptional interpersonal and communication skills, both written and verbal.
  • A strong grasp of legal terminology.
  • The ability to analyze and comprehend legal documents with meticulous attention to detail.
  • Excellent organizational skills, capable of managing multiple tasks and meeting tight deadlines.
  • A commitment to maintaining confidentiality of sensitive information.
  • A professional demeanor with high ethical standards and a dedication to service excellence.
  • The ability to work independently as well as collaboratively with attorneys and colleagues.
  • Capability to perform efficiently under pressure while managing simultaneous deadlines.

We appreciate your interest in this position. Only candidates selected for interviews will be contacted. We are committed to providing equal opportunities for individuals with disabilities, and accommodations are available throughout the recruitment process upon request.

Imagine working for one of Canada's premier law firms that values your dedication and hard work. Picture a role that minimizes your commute and offers unmatched professional development opportunities, along with exposure to significant commercial real estate and land development projects across Canada.

At HR Performance & Results, we foster a collaborative environment and provide a competitive compensation and benefits package. We are leaders in representing developers, builders, commercial landlords, and financial institutions, including major Canadian banks.

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