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Corporate Legal Assistant

3 months ago

Vaughan, Ontario, Canada HR Performance & Results Full time

We are looking for a motivated and detail-oriented professional to take on the role of Corporate Law Clerk. This position offers a chance to work with a leading firm in the legal sector, along with a competitive salary and benefits package.

Key Responsibilities:

  • Prepare and draft communications and documents for clients and stakeholders regarding corporate matters for attorney review.
  • Assist in the upkeep of corporate records and minute books, ensuring accurate data entry into the corporate database.
  • Request and analyze preliminary and comprehensive NUANS reports, Certificates of Status, and Profile reports.
  • Generate annual resolutions and minutes of meetings as necessary.
  • Prepare various types of dividends and resolutions, ensuring certified copies are available.
  • Maintain and update corporate records, including information on addresses, directors, shareholders, and officers.
  • Respond to audit inquiries as needed.
  • Draft and submit business name registrations, as well as limited and general partnership registrations and renewals.
  • File Form 1 NOC with the Ministry for any changes in addresses, directors, or officers.
  • Prepare annual returns as required.
  • Support senior law clerks in the preparation of client correspondence, invoices, closing reports, and transactional documents, including agreements and ancillary resolutions.

Qualifications:

  • At least 1 year of experience in a similar role within a Corporate Law environment.
  • A diploma in Legal Administration or a Law Clerk program, or equivalent experience.
  • Proficiency in current Windows operating systems and Microsoft Office applications.
  • Familiarity with Fastco, Cyberbahn, and Legal Accounting Software.

Ideal Candidate Attributes:

  • Exceptional interpersonal and communication skills, both written and verbal.
  • Strong grasp of legal terminology and concepts.
  • Ability to analyze legal documents with meticulous attention to detail.
  • Highly organized with the capacity to manage multiple tasks and meet tight deadlines.
  • Commitment to maintaining confidentiality of sensitive information.
  • Professional demeanor with high ethical standards and a dedication to service excellence.
  • Ability to work independently and collaboratively within a team.
  • Proficient in working efficiently under pressure with competing deadlines.

We appreciate your interest in this opportunity. Only candidates selected for interviews will be contacted. We are dedicated to providing equal opportunities for individuals with disabilities, and accommodations are available throughout the recruitment process upon request.

Imagine being part of a prestigious law firm that values your contributions and offers opportunities for professional growth. This role provides exposure to significant commercial real estate and land development projects.

At HR Performance & Results, we foster a collaborative environment and offer a competitive compensation and benefits package. We represent a diverse range of clients, including developers, landlords, and financial institutions.