Office Coordinator

4 weeks ago


Spruce Grove, Alberta, Canada Dynamic Physiotherapy (SG) Inc Full time
Position Overview

The role of the Administrative Support Specialist at Dynamic Physiotherapy (SG) Inc involves a variety of essential functions aimed at ensuring smooth operations within our health care facility. This permanent position requires a commitment of 30 to 40 hours per week.

Qualifications
  • Education: Completion of a college, CEGEP, or equivalent program lasting 1 to 2 years.
  • Experience: A minimum of 7 months to less than 1 year in a similar role or equivalent experience.
Work Environment

As part of a health care institution, you will be working in a fast-paced environment that demands attention to detail and the ability to work under pressure.

Responsibilities
  • Supervise a team of 5-10 staff members.
  • Establish and implement office policies and procedures.
  • Manage office routines and procedures effectively.
  • Schedule and confirm appointments for clients.
  • Oversee contract management and compliance.
  • Handle incoming calls and relay messages efficiently.
  • Respond to electronic inquiries in a timely manner.
  • Prepare and oversee the generation of reports.
  • Provide guidance to senior management on administrative matters.
  • Order and maintain office supplies and inventory.
  • Set up and manage both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Deliver exceptional customer service to clients.
Technical Skills

Proficiency in the following software and systems is required:

  • Electronic medical records
  • Google Docs
  • MS Excel
  • MS Word
  • Electronic scheduling tools
  • Desktop publishing software
  • QuickBooks
Additional Requirements
  • Must be bondable and pass a criminal record check.
  • Availability for shift or on-call work is necessary.
  • Legal eligibility to work in Canada is required.
Work Conditions

The position entails managing a large workload with tight deadlines, necessitating the ability to perform repetitive tasks efficiently.

Benefits
  • Free parking is available for employees.
  • Opportunities for team building and professional development.

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