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Office Coordinator

2 months ago

Spruce Grove, Alberta, Canada Dynamic Physiotherapy (SG) Inc Full time
Job Overview

We are seeking a dedicated Administrative Support Specialist to join our team at Dynamic Physiotherapy (SG) Inc. This position plays a crucial role in ensuring the smooth operation of our office and providing exceptional support to our staff and clients.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Qualifications

The ideal candidate will possess:

  • A college diploma or equivalent experience in a relevant field.
Work Environment

This role is situated within a healthcare facility, where you will be responsible for a variety of administrative tasks.

Financial Responsibility

Manage budgets ranging from $500,001 to $1,500,000.

Key Responsibilities
  • Supervise and guide a team of 5-10 individuals.
  • Develop and enforce office policies and procedures.
  • Establish office routines and procedures.
  • Schedule and confirm appointments efficiently.
  • Oversee contract management.
  • Handle incoming calls and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Prepare and review reports.
  • Provide advice to senior management.
  • Order and manage office supplies and inventory.
  • Set up and maintain both manual and electronic filing systems.
  • Type and proofread various documents.
  • Deliver excellent customer service.
Supervisory Duties

You will be responsible for overseeing a team of 5-10 employees.

Technical Skills

Proficiency in the following technologies is required:

  • Electronic medical records systems
  • Google Docs
  • MS Excel
  • MS Word
  • Electronic scheduling tools
  • Desktop publishing software
  • QuickBooks
Industry Knowledge

Familiarity with medical terminology is essential.

Safety and Security

Applicants must be bondable and will undergo a criminal record check.

Transportation

Public transportation options are available for commuting.

Work Conditions

This position requires the ability to thrive in a:

  • Fast-paced environment
  • High-pressure situations
  • Deadline-driven atmosphere
  • Detail-oriented tasks
  • Repetitive task management
  • Heavy workload
Screening Questions

Applicants should be prepared to answer:

  • Are you available for shift or on-call work?
  • Are you legally authorized to work in Canada?
Experience Requirement

Preferred candidates will have 7 months to less than 1 year of relevant experience.

Additional Benefits

We offer:

  • Free parking for employees
  • Opportunities for team building