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Office Coordinator

2 months ago

Spruce Grove, Alberta, Canada Dynamic Physiotherapy (SG) Inc Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at Dynamic Physiotherapy (SG) Inc. This position is essential for ensuring the smooth operation of our office and supporting our healthcare professionals.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Qualifications

Education:

  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years
  • Alternatively, equivalent work experience will be considered
Work Environment

This role is situated within a healthcare institution, providing a dynamic and supportive atmosphere.

Responsibilities
  • Oversee and guide other administrative staff
  • Develop and enforce office policies and procedures
  • Establish and maintain office routines
  • Coordinate and confirm appointments
  • Manage contracts and agreements
  • Handle incoming calls and relay messages
  • Respond to electronic inquiries
  • Supervise the preparation of reports
  • Provide advice to senior management
  • Order and manage office supplies
  • Maintain both manual and electronic filing systems
  • Type and proofread various documents
  • Deliver exceptional customer service
Supervisory Role

This position involves supervising a team of 5-10 individuals.

Technical Skills

The ideal candidate should be proficient in:

  • Electronic medical records
  • Google Docs
  • MS Excel
  • MS Word
  • Electronic scheduling tools
  • Desktop publishing software
  • QuickBooks
Additional Requirements
  • Security: Must be bondable and pass a criminal record check
  • Transportation: Public transportation is accessible
Work Conditions

This role requires the ability to thrive in a:

  • Fast-paced environment
  • High-pressure situations
  • Deadline-driven atmosphere
  • Detail-oriented tasks
  • Repetitive duties
  • Heavy workload
Screening Questions
  • Are you available for shift or on-call work?
  • Are you legally authorized to work in Canada?
Experience

Preferred candidates will have 7 months to less than 1 year of relevant experience.

Benefits
  • Free parking available
  • Opportunities for team building