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Administrative Support Specialist

3 months ago

Burnaby, British Columbia, Canada Ridall Pest Control Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at Ridall Pest Control. This role is essential in ensuring smooth operations within our office environment.

Qualifications
  • Education: Completion of a college or CEGEP program, or a diploma from a 1 to 2-year course.
  • Experience: A minimum of 1 year, preferably less than 2 years, in a similar role or equivalent experience.
Work Environment
  • Office setting within an industrial facility.
  • Engagement with a pest control service company.
Key Responsibilities
  • Manage incoming mail and other communications.
  • Conduct training sessions for new staff members.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Organize and confirm appointments.
  • Handle telephone inquiries and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and other relevant information.
  • Maintain inventory and order office supplies as needed.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and computerized filing systems.
  • Draft and proofread various documents, including correspondence and forms.
Supervisory Responsibilities
  • Oversee staff across various responsibilities.
Technical Skills
  • Proficient in MS Office applications.
Transportation Information
  • Access to public transportation is available.
Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capable of managing tight deadlines and working under pressure.
  • Attention to detail is crucial.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Flexible and organized approach to work.
  • Team-oriented and reliable.
  • Effective time management and due diligence.
  • Quick learner with a proactive attitude.
Benefits
  • Comprehensive dental, health care, and vision care plans.
  • Parking facilities available.
  • Permanent work term with a standard 40-hour work week.
  • Work language: English.