Administrative Support Specialist

7 days ago

Burnaby, British Columbia, Canada Creche Skin Care Canada Ltd Full time

Job Title: Administrative Support Specialist

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Creche Skin Care Canada Ltd. As an Administrative Support Specialist, you will provide administrative support to our management team, ensuring the smooth operation of our spa.

Key Responsibilities:

  • Supervise and coordinate the work of other administrative staff
  • Establish and implement policies and procedures to ensure efficient office operations
  • Determine and establish office procedures and routines to meet the needs of our spa
  • Schedule and confirm appointments for our management team
  • Answer telephone calls and relay messages to the appropriate personnel
  • Answer electronic enquiries and respond to emails in a timely manner
  • Order office supplies and maintain inventory levels
  • Oversee payroll administration and ensure accurate and timely payment to employees
  • Arrange travel and related itineraries for our management team
  • Greet clients and direct them to the appropriate service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry and maintain accurate records
  • Provide exceptional customer service to our clients
  • Perform basic bookkeeping tasks to ensure accurate financial records
  • Consult with clients after sale to provide ongoing support and ensure customer satisfaction

Work Environment: Our spa is a fast-paced environment with tight deadlines, requiring attention to detail and the ability to work effectively under pressure.

Personal Suitability: We are looking for a flexible, organized, and accurate individual who is able to work independently and as part of a team. The ideal candidate will have a client-focused approach and be reliable in their work.

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