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Administrative Coordinator

3 months ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

TOTEM recruteur de talent is seeking an Administrative Coordinator for a psychology consulting services firm.

This is a dynamic and collaborative environment offering attractive working conditions and opportunities for growth within the company.

Responsibilities:

  • Ensure smooth office operations and workflow.
  • Respond to requests from both internal and external clients in a timely manner.
  • Manage appointments efficiently using internal software systems.
  • Contribute to the development and improvement of administrative team processes and procedures.
  • Follow up with various teams to ensure seamless coordination.
  • Supervise candidates during examinations, maintaining a professional and organized environment.
  • Perform a variety of administrative tasks as needed to support the smooth functioning of the office.

Requirements:

  • College diploma in office automation, administrative techniques, or a related field.
  • 3-5 years of experience in a similar administrative role.
  • Fluency in both French and English (written and spoken).
  • Proficiency in the Microsoft Office Suite.
  • Comfort with using recent software applications.
  • Knowledge of MailChimp and SurveyMonkey is an asset.

Soft Skills:

  • Meticulous attention to detail, strong organizational skills, and a commitment to accuracy.
  • Customer-focused approach with excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability in managing multiple priorities.
  • Strong problem-solving abilities and the capacity to thrive in a fast-paced environment.