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Office Coordinator
2 months ago
Allied Properties REIT is a leading provider of distinctive urban workspaces in Canadian cities. Our mission is to deliver exceptional environments that foster creativity and connectivity for knowledge-based businesses.
Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team in Montreal. As an Office Coordinator, you will play a critical role in supporting the daily operations of our office, ensuring a welcoming atmosphere for our employees and guests.
Key Responsibilities- Maintain office supplies, vendor lists, and expense budget files, including creating purchase orders and managing invoices.
- Stock and organize supply cabinets, printers, and ensure they are in working order.
- Prepare meeting rooms for events and schedule appointments.
- Assist in organizing events by ordering lunch, preparing the conference room, and fulfilling special requests.
- Update local restaurant lists for meeting and guest coordination.
- Maintain office seating charts.
- Support new employee onboarding, including preparing welcome kits.
- Provide administrative support to departments as needed.
- Participate in the Social Committee, proposing ideas and organizing office events.
- Reception duties, including greeting visitors, answering inquiries, and providing telephone and reception services.
- Sort and distribute emails, maintain office directories, and reception guides.
- Record and distribute incoming mail, prepare outgoing mail for pickup, and sort and organize incoming and outgoing mail.
- Ensure the reception waiting area is clean and presentable.
- Translate documentation from French to English.
- Fluency in English and French (for Montreal-based candidates).
- Strong organization and communication skills, with excellent verbal and written skills.
- Customer service experience.
- Computer skills, with knowledge of Yardi, SharePoint, MS Excel, MS Word, Outlook, and Teams.
- Proven capabilities in multi-tasking and problem-solving.
- Previous experience in a receptionist or administrative assistant role.
This is an exciting opportunity to join a dynamic team and contribute to the success of Allied Properties REIT. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.
