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Office Coordinator
2 months ago
Job Summary
We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Colliers Project Leaders. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team members, and contributing to the overall success of our business.
Key Responsibilities
- Ensure the office is well-stocked with essential supplies, snacks, and beverages to maintain a productive and comfortable work environment.
- Provide administrative support to internal stakeholders, including coordinating mail and couriers, preparing documents, and assisting with office functions.
- Maintain a professional office environment, ensuring all areas are tidy and organized.
- Research, book, and manage travel arrangements for regional staff through our travel provider.
- Complete month-end administrative tasks, such as company car mileage logs and visa reconciliations, in accordance with our corporate accounting schedule.
- Track and follow up on completion of staff weekly and monthly timesheets, ensuring deadlines are met.
- Support Joint Health & Safety initiatives as a committee member and Quality Assurance processes as delegated by the Quality Assurance Delegate.
- Support other regional committees, such as Social Responsibility, Fun Committee, and Diversity and Inclusion teams.
- Perform other duties as required to support the office and team members.
Requirements
- Fluency in both French and English.
- Excellent communication and organizational skills, with a passion for organizing and participating in office events.
- 2-5 years' experience in an administrative capacity or as an Administrative Assistant.
- Superior interpersonal skills and a willingness to take initiative.
- Superior computer skills in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- A post-secondary diploma or degree in business administration is desirable.
- Developed analytical, decision-making, and problem-solving skills.
- An aptitude for managing competing priorities in a busy office environment.
- A willingness to be cooperative, assist others, and take on new responsibilities.
- The ability to build and maintain effective working relationships with team members.
- A high degree of personal responsibility, attention to detail, and accountability.
- Self-motivation with a proactive approach to completing tasks.
- A sense of urgency and ability to meet deadlines.
What We Offer
- An opportunity to make a meaningful impact on our communities.
- A flexible work environment that supports work-life balance.
- A comprehensive onboarding experience to ensure a smooth transition.
- Significant professional development, training, and mentorship opportunities.
- A paid volunteer day to give back to the community.
- An inclusive and diverse work environment that values and celebrates individual differences.
