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Administrative Assistant

2 months ago

London, Ontario, Canada Brisson & Massie Mechanical Inc. Full time
Job Title: Administrative Assistant

Brisson & Massie Mechanical Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments for our operations team, ensuring timely and efficient communication.
  • Answer Telephone and Relay Messages: Answer telephone calls and relay messages to the relevant team members, providing excellent customer service.
  • Compile Data and Statistics: Compile data and statistics to support our operations team, ensuring accurate and timely reporting.
  • Order Office Supplies: Order office supplies and maintain inventory levels, ensuring our office is well-stocked and organized.
  • Arrange Travel and Itineraries: Arrange travel and itineraries for our operations team, ensuring seamless and efficient travel arrangements.
  • Set Up and Maintain Filing Systems: Set up and maintain manual and computerized filing systems, ensuring accurate and efficient record-keeping.
  • Perform Data Entry: Perform data entry tasks, ensuring accurate and timely data entry.
  • Provide Customer Service: Provide excellent customer service to our clients and stakeholders, ensuring their needs are met and exceeded.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: English.
Work Environment:

Our office is located in a construction and industrial facility, providing a dynamic and fast-paced work environment.

Security and Safety:
  • Bondable: Must be bondable.
  • Criminal Record Check: Must undergo a criminal record check.
Work Conditions and Physical Capabilities:
  • Attention to Detail: Must have excellent attention to detail.
Personal Suitability:
  • Excellent Oral Communication: Must have excellent oral communication skills.
  • Flexibility: Must be flexible and able to adapt to changing priorities.
  • Organized: Must be highly organized and able to prioritize tasks effectively.
  • Team Player: Must be a team player and able to work collaboratively with others.
  • Reliability: Must be reliable and able to maintain confidentiality.
  • Due Diligence: Must demonstrate due diligence and a commitment to excellence.
Health Benefits:
  • Dental Plan: We offer a comprehensive dental plan.
  • Disability Benefits: We offer disability benefits to ensure our employees are protected in the event of illness or injury.
  • Health Care Plan: We offer a comprehensive health care plan.
  • Vision Care Benefits: We offer vision care benefits to ensure our employees' eye health is protected.
Support for Persons with Disabilities:
  • Physical Accessibility: Our office is physically accessible, with ramps and elevators available.
Support for Newcomers and Refugees:
  • Diversity and Cross-Cultural Training: We provide diversity and cross-cultural training to create a welcoming work environment for newcomers and refugees.
Support for Youths:
  • Awareness Training: We provide awareness training to employees to create a welcoming work environment for youth.
Support for Veterans:
  • Awareness Training: We provide awareness training to employees to create a welcoming work environment for Veterans.
Support for Indigenous People:
  • Cultural Competency Training: We provide cultural competency training to all employees to create a welcoming work environment for Indigenous workers.
Support for Mature Workers:
  • Awareness Training: We provide staff with awareness training to create a welcoming work environment for mature workers.
Supports for Visible Minorities:
  • Diversity and Cross-Cultural Training: We provide diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.