Administrative Assistant

3 weeks ago

London, Ontario, Canada Back In Motion Full time
Job Title: Administrative Assistant Job Summary: We are seeking an experienced Administrative Assistant to join our team at Back In Motion. As an Administrative Assistant, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic. Your primary duties will include greeting clients, booking appointments, managing client records, and performing various administrative tasks. Responsibilities: * Greet clients and assist with signing in attendance sheets * Book client appointments and manage client records * Administer rehab programs and manage client files * Balance end-of-day transactions and prepare bank deposits * Prepare clinical records and initial client orientation * Assist clients in the waiting area and help with client flow * Perform general office administration and ensure standard of janitorial services * Respond to client, customer, and staff needs * Answer and transfer telephone calls * Receive and distribute mail and upload medicals Requirements: * Minimum of two years of administrative support experience in a similar or healthcare work environment * Experience working with a multi-cultural population * Meets deadlines * Professional manner and strong communication skills * Excellent customer service skills * Ability to work collaboratively with a team as well as independently * Excellent attention to detail * Effective time management skills * Shows initiative and can work with little supervision * Excellent organizational skills Preferred Qualifications: * Knowledge of Jane Booking system * Strong proficiency with Microsoft Office, database systems, and basic admin tasks Working Conditions: * Work in a fast-paced healthcare environment * May be required to work flexible hours, including evenings and weekends What We Offer: * Competitive salary and benefits package * Opportunities for professional growth and development * Collaborative and dynamic work environment How to Apply: If you are a motivated and organized individual with excellent communication skills, please submit your application, including your resume and cover letter, to [insert contact information]. We thank all applicants for their interest; however, only those who are eligible to work in Canada will be considered.

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