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Office Administrative Assistant

2 months ago

Charlottetown, Prince Edward Island, Canada Asteco Immigration Consulting Limited Full time
Job Summary

Asteco Immigration Consulting Limited is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, scanning, and shredding documents.
  • Office Operations
    • Coordinate the flow of information within the team, ensuring that all necessary documents and information are shared in a timely manner.
    • Arrange and coordinate seminars, conferences, and other events as needed.
  • Communication
    • Answer telephone calls and relay messages to team members.
    • Respond to electronic enquiries and provide information to clients and stakeholders.
  • Record Keeping
    • Record and prepare minutes of meetings, seminars, and conferences.
    • Compile data, statistics, and other information as required.
  • Travel Arrangements
    • Arrange travel, related itineraries, and make reservations as needed.
  • Team Support
    • Provide support to team members as needed, including training and guidance.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 to less than 7 months of experience in an administrative role.
  • Language
    • Fluency in English.
  • Work Hours
    • 30 to 40 hours per week.
Personal Suitability
  • Ability to Multitask
  • Flexibility
  • Organized
  • Team Player