Undergraduate Program Coordinator

4 weeks ago

Burnaby, British Columbia, Canada Simon Fraser University Full time

Union/Affiliation: C.U.P.E. Local 3338

Compensation: $28.82 hourly plus 14% in lieu of benefits

Department: Engineering Science

Position Grade: 7

Number of Openings: 1

Biweekly Hours: 70

About Us

Simon Fraser University stands as a premier research institution dedicated to fostering an inclusive and sustainable future. Our mission is to cultivate and connect knowledge, learning, and community, driving deeper understanding and impactful contributions. We are devoted to promoting excellence, innovation, belonging, and community in all our endeavors.

Role Overview

This position serves as the primary contact for the School of Engineering Science (ENSC), delivering essential front-line services by addressing inquiries from current and prospective students, faculty, staff, visitors, and the public regarding the programs offered by ENSC. The role encompasses a variety of administrative and secretarial functions, including:

  • Monitoring and managing prospective student applications for various programs.
  • Coordinating and overseeing application processes.
  • Recommending updates to School and University database systems.
  • Conducting preliminary reviews of admissions and student progress.
  • Prioritizing applicants to facilitate the selection process.
  • Preparing and distributing orientation materials.
  • Organizing information sessions and orientation events.
  • Generating statistical reports.
  • Liaising with faculty and staff to stay informed on relevant issues, processes, or policies.
  • Reviewing the ENSC website to ensure accuracy and completeness of information.
  • Preparing documentation and coordinating arrangements for course outlines, schedules, evaluations, student exams, thesis defenses, and oral examinations.
  • Assisting with the degree audit process and scheduling program committee meetings.
  • Taking, transcribing, and distributing meeting minutes.

Qualifications

Applicants should possess a high school diploma along with one year of post-secondary education or a formal certificate/diploma program that includes coursework in word processing, database management, spreadsheet applications, and office practices. A minimum of three years of relevant experience is required, although an equivalent combination of education and experience will be considered.

  • Exceptional interpersonal and professional customer service skills.
  • Strong organizational and prioritization abilities.
  • Excellent analytical, reasoning, and problem-solving capabilities.
  • Comprehensive knowledge of University and Faculty regulations, policies, and procedures.
  • Proficiency in using enterprise-level information systems (e.g., PeopleSoft, SAP, or equivalent) at an intermediate level.

What We Provide

At SFU, we prioritize the well-being and support of our staff by promoting a healthy work-life balance, opportunities for professional growth, and a safe, respectful workplace. For temporary employees represented by the Canadian Union of Public Employees (CUPE Local 3338), we offer:

  • An additional 14% compensation in lieu of benefits.
  • After four consecutive months in the role, the compensation in lieu of benefits increases to 20%.
  • A hybrid work program for eligible positions.

Additional Information

This position is temporary and will conclude at the end of the assignment.

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