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Administrative Secretary

2 months ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Secretary. In this role, you will provide administrative and legal secretarial support to our Workers' Advisers, maintaining an ongoing relationship with various government agencies and stakeholders.

Key Responsibilities
  • Transcribe and format legal documents and letters from dictation and/or handwritten notes.
  • Identify and manage priorities, gathering supporting information for responses.
  • Scan and file documentation, screen incoming calls, and maintain our case management system.
  • Schedule appointments, photocopy, and provide regular relief duties.
  • Routinely consult databases to verify and update client information and input data.
Requirements
  • Grade 11 and a commercial course with a minimum of 3 years' experience in a legal environment, or an equivalent combination of training and experience.
  • Excellent communication, computer, and interpersonal skills.
  • Dependability, proactivity, and time management skills.
  • Detail-oriented and able to produce accurate and quality work.
  • Sound judgment and self-confidence.
What We Offer
  • Career development opportunities, including career guidance, tools, resources, and ongoing training.
  • An engaging workplace with forward-thinking policies and strategies.
  • Countless career paths for Nova Scotians.
  • Department-specific flexible working schedules.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via the provided link.