Administrative Coordinator

1 month ago

Halifax, Nova Scotia, Canada Fresh Form Draft Full time
Welcome to Fresh Form Draft, where creativity meets innovation in the world of architecture. Our firm is a dynamic and forward-thinking organization dedicated to transforming spaces into living works of art. As an Administrative Assistant, you will play a vital role in ensuring the smooth functioning of our office operations. Your responsibilities will include handling a variety of administrative duties, coordinating meetings, managing communications, and maintaining the efficiency and organization of our office.

**Key Responsibilities**

• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner. • Organize and schedule appointments, meetings, and company events with attention to detail and a focus on efficiency. • Maintain accurate and up-to-date filing systems and company documents. • Prepare reports, presentations, and memos as needed, utilizing strong written and verbal communication skills. • Assist in the preparation of regularly scheduled reports, ensuring accuracy and attention to detail. • Order office supplies and research new deals and suppliers to optimize our resources. • Provide support to the team by performing other office-related tasks as required, demonstrating a proactive and collaborative approach.

**Skills, Knowledge, and Expertise**

• Proven experience as an Administrative Assistant or in a similar role, with a strong track record of success. • Proficiency in MS Office, particularly MS Excel and MS PowerPoint, with the ability to learn new software and systems quickly. • Strong written and verbal communication skills, with the ability to effectively communicate with colleagues, clients, and stakeholders. • Ability to multitask and prioritize workloads, managing multiple projects and deadlines simultaneously. • Excellent organizational skills and attention to detail, with a focus on maintaining accuracy and efficiency. • High school diploma required; additional qualification as an Administrative Assistant or Secretary will be a plus.

**Benefits**

• Competitive salary between $39,000 - $53,000 per year, commensurate with experience. • Opportunities for professional growth and career development, with ongoing training programs to enhance your skills and expertise. • Collaborative work environment with supportive colleagues, promoting a culture of teamwork and innovation. • Work-life balance with a Monday to Friday, day shift schedule, allowing for a healthy and sustainable work-life balance.

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