Administrative Coordinator

3 weeks ago

Halifax, Nova Scotia, Canada Port to Port Immigration Services Inc. Full time
Administrative Assistant Job Description

Port to Port Immigration Services Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Halifax. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our office and reporting to the Director.

Key Responsibilities:
  • Field inbound communications: Answer phone calls and respond to general email inquiries, routing them to the appropriate internal parties as needed.
  • Coordinate scheduling: Set up meetings based on cross-functional availability for both internal and external stakeholders.
  • Organize internal resources: Build and maintain processes to keep files and office supplies organized and easily accessible.
  • Liaise with visitors: Act as the point person for office guests.
  • Communicate policies and procedures: Alert employees of new processes, rules, and regulations.
  • Facilitate executive-level operations: Book travel, submit expense reports, and send communications for high-level staff as needed.
Requirements:
  • College or university education or equivalent experience.
  • 1-2 years of experience as an administrative assistant, secretary, or receptionist.
  • Strong organizational, communication, and time-management skills.
  • Proven ability to work in a fast-paced environment.
  • Positive, high-energy attitude.
  • Resourcefulness, creativity, and problem-solving skills.
  • Familiarity with office equipment (e.g., printers, fax machines, projectors).
  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint).
What We Offer:
  • Full benefits.
  • RRSP contribution plan.
  • One flex day per week.
  • Two weeks of vacation.
  • Closed offices for one week of remote work during the summer and Christmas holidays.

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