Corporate Events Coordinator

ARS Responds Canada is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from WATER, FIRE, STORM and other event driven disasters.

As we continue to grow and evolve, we are seeking a skilled Corporate Events Coordinator to join us on a contract basis. This role offers the opportunity to contribute to impactful work within a dynamic, fast-paced environment. If you have the expertise and passion to excel in this position, we would love to hear from you

Position Overview:

As a Corporate Events Coordinator, you will play a pivotal role in planning, executing, and optimizing marketing events to enhance brand awareness, engage our target audience, and drive business growth. You will collaborate with cross-functional teams to ensure seamless coordination of events that align with our marketing objectives and overall brand strategy.

Key Responsibilities:

1. Event Planning and Execution:

- Plan, coordinate, and execute a variety of marketing events, including trade shows, conferences, product launches, employee events and community engagement activities.
- Manage all aspects of event logistics, including venue selection, catering, audiovisual requirements, and stakeholder relationships (vendors, sponsors, speakers, and attendees).
- Coordinate and attend all event set-up, and tear-down, including daily inspections in support of the company’s standard.
- Ensure events are executed within budget constraints while maintaining high-quality standards.
- All events to be planned and executed with a heightened awareness of cultural diversity and inclusivity.
- Research and compile industry-related event and sponsorship opportunities with participation recommendations.

2. Collaboration and Communication:

- Work closely and set up strategy meetings with the marketing and business development teams to align events with overall marketing strategies and objectives.
- Collaborate with internal stakeholders, including sales, product teams, and executives, to gather input and ensure events support broader business goals.
- Communicate event details and expectations clearly to all relevant parties, both internally and externally.

3. Marketing Responsibilities:

- Develop a strong understanding of our brand to ensure our events always reflect our values and appeal to our target audience.
- Coordinate the production of marketing collateral and other event-related materials.
- Maintain an effective inventory of marketing collateral
- Provide the necessary administration to support Marketing as required.

4. Post-Event Analysis:

- Conduct post-event evaluations to measure the success of each event against predetermined Key Performance Indicators and guide future strategies.
- Collect and analyze attendee feedback to continuously improve future events and enhance the overall event experience.

Required Knowledge and Experience:

- Bachelor's degree in Marketing, Communications, Business, or a related field.
- Proven experience (5 years) in event planning and coordination, preferably in a marketing or related role.
- Strong organizational skills with exceptional attention to detail.
- Excellent communication and interpersonal skills.
- Strong problem solver and ability to manage change.
- Ability to work effectively in a fast-paced, dynamic environment.
- Proficient in the participation and hosting of Video Conferencing within the various platforms.
- Demonstrated history in the administration and maintenance of event calendars, scheduling/booking events, and supporting travel requirements.
- Must be able to travel to support events.
- Proficient in event management software and Microsoft Office Suite.
- Must have a valid driver’s license.

AODA Statement

ARS Responds Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.