Assistant Front Desk Services Manager at Whistler

3 months ago

Whistler, Canada Vacasa Full time

**Why Vacasa**

We started with just one home and an idea: to bring homeowners and renters together with smart technology and caring local teams. Today, we're the largest full-service vacation rental company in North America thanks to the people who give us their best every day. Robust local teams are vital for successful vacation rentals—so much so that local operations teams make up the majority of our workforce. Our operations teams help make vacation memories happen by ensuring a seamless stay for our guests.

**What we're looking for**

Vacasa is looking for an enthusiastic and strong leader to join our team as an Assistant Front Desk Services Manager. We are seeking a hard-working, energetic employee who is passionate about delivering on the promise of excellence in customer service. By providing personalized attention to our guests and owners, you will help us maintain our quickly growing portfolio of vacation homes.

**Compensation**
- More benefits and company perks information below

**What you'll do**
- Lead, support and motivate the Night Audit Front Desk Services Team members
- Act as the first point of contact for our guests, vendors, and, occasionally, our owners, be responsible for taking incoming phone calls
- Check out departing guests efficiently and politely and explain charges if necessary
- Confirm room reservations
- Deal with room relocations and issue room keys
- Handle cash transactions and post guest room charges
- Prepare and distribute daily summary report, verify daily admin reports, google sheets
- Handle nightly closing and balancing of all shift reports and daily posting transactions
- Prepare next day's arrivals
- Effectively and professionally address guest issues and complaints.
- Security walks
- First reporter for medical and other emergencies
- Assist with the creation and delegation of maintenance and housekeeping tickets (If applicable)
- Verify unit availability to assist with scheduling vendor or realtor visits
- Meet and maintain Vacasa standards and metrics such as guest satisfaction, accuracy, efficiency, and inquiry conversion to reservations
- Build and maintain business relationships and open lines of communication with other internal support teams
- _Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._

**Skills and Position Requirements**
- Technical computer skills required on all forms of hardware - laptops, tablets and mobile devices
- Ability to work well under pressure in an agile, fast-paced environment
- Excellent time management skills with the ability to change activity frequently and cope with interruptions
- Highly responsive and reliable
- Strong attention to detail
- Adhere to all company policies and procedures
- Ability to stand, sit, and walk for an extended period of time

**Work Environment and Physical Demands**
- Availability to work Sunday through Saturday, early mornings and evenings as needed.
- Occasional need to perform housekeeping and/or inspection duties
- Ability to stand, sit, and walk for an extended period of time
- Reach overhead and below the waist
- Regularly push, pull, and lift up to 25 pounds
- Occasionally lift or move up to 50 pounds
- Bend, stoop, squat, kneel, and twist
- Ability to use hands to finger, handle or feel, and reach with hands and arms
- The physical demands described here are an example of those that must be met by an employee to successfully perform the essential functions of this job.

**What you'll get**
- Extended Medical and Dental
- Registered Retirement Savings Plan - company match
- Ski pass/activity allowance, or Travel allowance for Squamish/Pemberton-based applicants
- Employee Assistance Program
- Career advancement opportunities
- Employee discounts
- Opportunity to try activities on FAM trips and earn commissions
- All the equipment you'll need to be successful
- Great colleagues and culture, monthly socials
- We do not have staff accommodation available. Must be legally eligible to work in Canada._
- Vacasa is committed to maintaining a safe and productive work environment. Possession, use, or being under the influence of alcohol or illegal drugs in the workplace is prohibited._
- Some positions may require that you drive a personal vehicle and/or company vehicle for work purposes. Employees who are required to drive a personal vehicle must have reliable transportation, a valid driver's license, and be at least 18 years of age. Employees who are required to drive a company vehicle must have a valid driver's license, be at least 21 years of age, and have been a licensed driver for no less than 3 years._
- An offer of employment for this role will be contingent upon the successful completion of a background check._

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