Project Administrator
2 months ago
**Job Title**: Project Administrator
**Company**: Doran Contractors
**Reports to**: Contract Administration Manager
**Location**: 3187 Albion Road South, Ottawa, Ontario
**Company Synopsis**
Founded over 100 years ago, Doran is an industrial, commercial, and institutional construction general contractor that can tackle any job from multi-tenant condominiums, senior’s residences, retail plazas, transit stations and tunnels, office buildings, bridges, and pump stations. From tender closing to substantial completion, Doran takes pride in staying on time and budget, with aspirations of exceeding the owner’s expectations at every opportunity. A proud part of the Taggart Group of Companies, we value integrity, quality, and community.
**Position Summary**
The Project Administrator plays a key role in supporting the project management team. The Project Administrator is responsible for gathering and providing documentation required to ensure accurate and timely recording of project costs, and for the organization of documentation and records required for each specific project.
**Major Responsibilities**:
- Support project teams in organizing and maintaining project documentation;
- Obtain, track and organize subtrade monthly project billings;
- Draft, send and track Site Instructions and related quotations;
- Draft (for PM approval), send and track all Change Order Proposals (COP)
- Issue and track subcontracts and safety packages;
- Obtain and track subcontractors and/or trades’ required documentation (WSIB Certificates, Ministry of Labour Form 1000s, Insurance, Safety etc.);
- Track, file and distribute subcontract change orders (SCCOs/POCOs);
- Assist the project teams with project closeouts;
- Prepare and distribute internal communications as requested;
- Assist with file transfers upon completion of projects;
- Create, update and maintain project contact lists;
- Any other duties as required.
**Education and Experience Requirements**:
- Post-secondary education, preferably in business administration, or in construction management would be considered an asset;
- 1-2 years of administration experience, preferably in the construction industry required;
- Strong attention to detail and exceptional organizational skills;
- Strong time management and planning skills, with an emphasis on quality output;
- Strong communication skills, both written and verbal;
- Proficient use of the MS Office Suite;
- Strong customer service skills and professionalism when dealing with different audiences.
**Work Environment**:
- Providing service to several audiences or departments, working under many simultaneous deadlines;
- Sitting or standing for long periods of time at a workstation;
- Overtime may be required.
**Application**
**Accommodation**
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.
-
Project Manager
6 months ago
Ottawa, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...
-
Project Administrator
5 months ago
Ottawa, Canada The Taggart Group of Companies Full time**Job Title**: Project Administrator **Company**: Doran Contractors **Reports to**: Contract Administrator **Location**: 3187 Albion Road South, Ottawa, Ontario **Company Synopsis** Founded over 100 years ago, Doran is an industrial, commercial, and institutional construction general contractor that can tackle any job from multi-tenant condominiums,...
-
Project Administrator
3 months ago
Ottawa, Canada Architecture49 Full timeArchitecture49 is seeking a Project Administrator to join our Ottawa office. Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties. We value work-life balance and support continuous learning to help our...
-
Project Administrator
2 weeks ago
Ottawa, Canada Adecco Canada Full timeAdecco is currently recruiting for a Project Administrator for a 1-year on-site contract opportunity with possibility of extension. This contract opportunity is based in National Capital Region. The successful candidate must hold a valid Secret Security Clearance . Project Administrator will have the following responsibilities: Research and develop the...
-
Project Administrator
5 months ago
Ottawa, Canada Promaxis Systems Inc. Full time**Senior Project Administrator**(Reference: P - SWG)Our Federal Government client is looking for a Senior Project Administrator in Ottawa, ON (National Capital Region). The following qualifications are required: *** **Job** **Description**: ***The Department of National Defence (DND) has a requirement to develop cyber resiliency programs to protect critical...
-
Project Administrator
7 months ago
Ottawa, Canada Hard Rock International (USA), Inc. Full timeOverview: The Project Administrator’s prime responsibility is to provide project management system support during all aspects of the project management process, ensuring that all applicable procedures are followed and assist the Project Managers in ensuring proper budget control and in the change management process and to assist the Comptroller during...
-
Sharepoint and Power Platform Administrator
5 months ago
Ottawa, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...
-
Project Administrator
2 months ago
Ottawa, Canada MMIST Full time**Project Administrator** **Ottawa, ON** Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa family of GPS guided parafoils, Space Recovery Systems, LaunchPADS Multi-Mission Manager, SkyLink Parachutist Navigation and Situational Awareness System, and other...
-
Project Administrator
6 months ago
Ottawa, Canada Regional Group Full timeWe are seeking a Project Administrator, Property Management who will provide administrative support to the Project Manager. **About the role**: - The Administrator is responsible for (including and not limited to):_ - Maintain current and accurate project files. - Schedule project meetings and prepare meeting agenda. - Attend regular design and...
-
Project Administrative Coordinator
3 weeks ago
Ottawa, Ontario, Canada Michael Page International Canada Limited Full timeProject Administrative CoordinatorReporting to the Project Manager/Construction Manager, the Project Coordinator will assist and support the Project Manager(s) on various projects. The Project Coordinator will be responsible for all coordinating duties and assist with the project administrative processes.The successful candidate will be responsible for all...
-
Project Administrator
5 months ago
Ottawa, Canada Richcraft Full time**Who We Are** Richcraft Homes is a renowned, successful Ottawa Home Builder and Real Estate Holding Corporation with more than a 40-year history in new home and high-rise construction, land acquisition and development, multiple joint venture projects, and residential and commercial income property management. Richcraft Homes purpose is to provide a high...
-
Project Administrator
5 months ago
Ottawa, Canada Rockwell Automation Full timeRockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...
-
Project Administrator
5 months ago
Ottawa, Canada Nortak Software Ltd. Full time**Description**: Nortak Software is currently seeking Intermediate Project Administrators with the following qualifications: **Mandatory Requirements**: - Minimum 24 months of relevant experience within the last 6 years providing administrative and technical support to a project team - Valid Government of Canada Reliability Status security screening granted...
-
Project Administrator
1 month ago
Ottawa, Canada Hydro Ottawa Full timeAt Hydro Ottawa, we empower the lives of the people in the communities we serve. As the electricity distributor to the Nation’s Capital, our work powers all the essential activities that make up our lives - at home, at work and at play. And as Ontario’s largest municipally-owned producer of green power, we are leading the way to a greener tomorrow. We...
-
Project Administrator
5 months ago
Ottawa, Canada W.R Davis Engineering Limited Full time**Project Administrator** **Responsibilities**: - Maintain the project task schedules for all active design projects in the assigned Engineering groups with the guidance and direction of Engineering Management - Obtain updates from tasked engineers on status of tasks and update task status and schedules accordingly - Update and maintain manpower loading...
-
Administrative Project Coordinator
1 week ago
Ottawa, Ontario, Canada MRS Management LTD Full time**Job Summary:**We are seeking an experienced Administrative Project Coordinator to join our team at MRS Management LTD. As an Administrative Project Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure deadlines are met.**Key...
-
Project Administrator
2 months ago
Ottawa, Canada Raymond EMC Full time**WHO WE ARE** Raymond EMC is a leading manufacturer of shielded enclosures and anechoic chambers. We pride ourselves on being an industry leader in product quality, performance and innovation while providing unmatched client care and product support throughout the design, fabrication and installation process. At Raymond EMC, our people are at the heart of...
-
Office and Project Administrator
6 months ago
Ottawa, Canada Applied Electronics Limited Full timeApplied Electronics Limited is a national industry leader in Digital Media Integration Solutions and Service. Our primary goal is to provide our customers with the highest degree of customer satisfaction in all aspects of our business. We are currently seeking an **Office and Project Administrator** to work in person for our **Ottawa **office. A quick...
-
Administrative and Project Coordinator
3 weeks ago
Ottawa, Canada Antilia Homes Full timeWe are a local property developer and builder based in Ottawa, professional, agile and innovative. This role is hybrid, primarily remote with onsite visits. Construction hours are typically 7am to 5pm, you would be directly supporting construction during those hours. The construction industry is tough, in that follow up and documentation is extremely...
-
Project Administrator
5 months ago
Ottawa, Canada Trane Technologies Full timeAt Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we...