Project Administrator

4 months ago

Ottawa, Canada MMIST Full time

**Project Administrator**

**Ottawa, ON**

Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa family of GPS guided parafoils, Space Recovery Systems, LaunchPADS Multi-Mission Manager, SkyLink Parachutist Navigation and Situational Awareness System, and other support equipment. With a strong commitment to innovation and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are currently seeking a Project Administrator with strong experience in project scheduling, resource allocation, and content management, with a focus on developing, executing, and sustaining program management tools, including Jira and Big Picture, for effective labor loading and program management to join our dynamic team in Ottawa.

**What will you be doing?**
- Develop, execute, and sustain a comprehensive project schedule management system using Jira and Big Picture.
- Work with Project Managers to ensure all project milestones, work packages, and deliverables are accurately entered, tracked and communicated.
- Labor Loading and Resource Management: Develop, execute, and sustain a comprehensive resource management system using Jira and Big Picture to manage labor loading and resource allocation across projects.
- Monitor resource availability and work with Project Managers to optimize assignments to meet project timelines and objectives.
- Propose strategies for maintaining projects on time and within allocated budget.
- Stakeholder Coordination: Facilitate communication and coordination among project teams, departments, and external stakeholders.
- Gather/drive work package labor estimate entry from all stakeholders within Jira, allowing for accurate aggregation of resourcing estimates for a comprehensive global total across the organization.
- Content Management: Oversee the management and organization of project-related content within Jira and Big Picture.
- Ensure all project documentation, tasks, and updates are accurately recorded and accessible to relevant stakeholders.
- Generate and distribute detailed project status reports.
- Analyze project performance data, identify potential risks, and recommend corrective actions to keep projects on track.
- Identify opportunities for process improvements within the program management function.
- Implement best practices to enhance efficiency and effectiveness in project execution.

**What do we need from you?**
- Strong previous experience in project coordination, project administration, project scheduling, program management, or another related role.
- Excellent proficiency with Jira and ideally Big Picture for project scheduling, labor loading, and content management. (transferable experience with Asana, Kantata, Smartsheet etc will also be considered)
- Knowledge of project management methodologies and best practices.
- Certification in project management (PMP, CAPM, PMI-SP, or similar) is a plus. Experience with electromechanical engineering projects would also be an asset.

**Compliance Statement**

MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.

  • Project Manager

    3 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    2 weeks ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager

    20 hours ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    7 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    20 hours ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Assistant Project Manager

    5 days ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Project Administrator

    4 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Project Administrator **Company**: Doran Contractors **Reports to**: Contract Administration Manager **Location**: 3187 Albion Road South, Ottawa, Ontario **Company Synopsis** Founded over 100 years ago, Doran is an industrial, commercial, and institutional construction general contractor that can tackle any job from multi-tenant...

  • Project Administrator

    2 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Project Administrator **Company**: Doran Contractors **Reports to**: Contract Administration Manager **Location**: 3187 Albion Road South, Ottawa, Ontario **Company Synopsis** Founded over 100 years ago, Doran is an industrial, commercial, and institutional construction general contractor that can tackle any job from multi-tenant...

  • Project Administrator

    5 months ago

    Ottawa, Canada Architecture49 Full time

    Architecture49 is seeking a Project Administrator to join our Ottawa office. Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties. We value work-life balance and support continuous learning to help our...

  • Project Administrator

    7 months ago

    Ottawa, Canada Promaxis Systems Inc. Full time

    **Senior Project Administrator**(Reference: P - SWG)Our Federal Government client is looking for a Senior Project Administrator in Ottawa, ON (National Capital Region). The following qualifications are required: *** **Job** **Description**: ***The Department of National Defence (DND) has a requirement to develop cyber resiliency programs to protect critical...

  • Project Administrator

    2 days ago

    Ottawa, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald is seeking a full-time Project Administrator in Ottawa, Ontario to support the ESAP construction project. If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. This position is responsible to...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada Building Technologies Consulting Inc. Full time

    Building Technologies Consulting Inc. (BTC Group) is a rapidly growing Building Science Engineering firm that specializes in capital asset management of existing building portfolios for Institutional, Commercial and Industrial (ICI) property owners. Our fields of expertise include, roofing, cladding, glazing and curtain wall, below-grade waterproofing,...

  • Project Administrator

    9 months ago

    Ottawa, Canada Hard Rock International (USA), Inc. Full time

    Overview: The Project Administrator’s prime responsibility is to provide project management system support during all aspects of the project management process, ensuring that all applicable procedures are followed and assist the Project Managers in ensuring proper budget control and in the change management process and to assist the Comptroller during...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada Turner & Townsend Full time

    Company Description Do you want to be part of our successful Real Estate team supporting top clients for **Turner & Townsend** in Ottawa? We are hiring an ambitious and forward thinking **Project Administrator** to work in our growing team. At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our...

  • Project Administrator

    6 days ago

    Ottawa, Ontario, Canada Parkin Architects Limited Full time

    Company Overview:Parkin Architects Limited is an employee-owned architectural practice firm with a proven track record in practical, innovative, and economical design. Established over 60 years ago, the company has designed some of Canada's most notable buildings.The firm operates offices in Vancouver, Toronto, and Ottawa, serving both Canadian and...

  • Apprentice marketing administrator

    2 days ago

    Ottawa, Canada Project Growth Full time

    p>Our client, a renowned entrepreneur and author, is seeking a highly organized and versatile Marketing Assistant to provide marketing, administrative, and operational support. This role involves updating and maintaining system records, assisting with website and content management, managing administrative tasks, and designing visual assets. Fully-Remote...

  • Tfms Project Administrator

    2 weeks ago

    Ottawa, Canada BGIS Full time

    SUMMARY The TFMS Project Administrator is accountable for project administration and project financial administration activities, including but not limited to; maintaining project documentation, completing project set up, data management, financial and administration close out requirements. The TFMS Project Administrator will also support monthly reporting...

  • Project Administrator

    7 months ago

    Ottawa, Canada Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada Bird Construction Full time

    Project Administrator For Those Who Seek To Redefine The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched...