Office Coordinator

3 weeks ago

Toronto, Canada Plexxus Full time

Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector?

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital equipment (FF&E) and food/nutrition solutions. MMC also provides data analytics, in-hospital services, warehousing/logistics, technology services, procure-to-pay services, accounts payable and linen services.

Driven by our commitment to collaboration, integration, and partnership, we source and deliver innovative solutions that address the challenges faced by health care and the public sector. Our clinical expertise and strategic data analysis yield efficiencies, cost savings and insights that allow public sector organizations to invest in and focus on improving the experience for patients and families in their care.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and economic wellbeing. The Burlington, ON-based organization also has offices in Toronto, Thunder Bay, Kingston, Brantford and London, a distribution centre in Oakville and a linens facility in Hamilton.

Mohawk Medbuy’s strength as an organization comes from our employees’ knowledge, skill, and commitment to providing our customers with the highest standards of quality service to assist them in delivering exceptional care.

We are currently recruiting for an Office Coordinator to work at our downtown Toronto location. The Office Coordinator provides a full range of value-add office administration related services to the Mohawk Medbuy’s team.

Position Overview

The successful applicant will contribute to the continuing success of Mohawk Medbuy Corporation by building positive collaborative relationships throughout the company and contributing to the development of creative and innovative strategies and initiatives that are aligned with the organization’s strategic direction.
This role serves as the first point of contact, controlling activities to ensure they are organized and prioritized, and completed effectively and efficiently. The incumbent is responsible for coordinating all activities related to facilities management with property management, issuing and deactivating building access, ordering office supplies as well as independently follow-up on action items, and actively participate in the company’s joint health and safety committee and be broadly responsible for the following:
Key Responsibilities
- Regularly inspect office premises, all meeting rooms, kitchens, and washrooms, ensuring premises are at the expected standard and supplies are stocked.
- Manage visits from both scheduled and unscheduled visitors at the office and provide support as required.
- Coordinate office vendors, caterers, beverage suppliers, business lunches, maintenance workers, cleaning services and other supplies as required.
- Provide office tours to new employees as required.
- Responsible for managing building access for employees.
- Responsible for ordering flowers, making donations on behalf of the company with appropriate approvals.
- Act as the primary liaison with property management.
- Participate as an active member of the Joint Health & Safety Committee.

Qualifications and Skills
- Ability to work from the office 5 days a week.
- Must have strong listening, communication, service driven expertise.
- Excellent organizational and problem-solving skills with the ability to work well under pressure and meet deadlines.
- Proficiency with Microsoft Office required.
- Strong customer focus and service orientation with an ability to build and maintain relationships with executive team, management, and other internal and external stakeholders.
- Excellent communication skills (verbal, written, presentations)
- Strong leadership skills with the ability to build and maintain effective relationships across the organization
- Strong problem-solving, decision-making skills
- Good negotiation and influencing skills
- Results oriented

Travel
- Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).

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