Office Coordinator

3 weeks ago

Toronto, Canada Method:CRM Full time

**Opportunity**

We’re looking for an enthusiastic and organized individual to manage the day-to-day office operations, coordinating events and activities, and providing exceptional support to our team. You will contribute to the building of effective business processes to help Method continue to grow efficiently and ensure a smooth and enjoyable work environment for our employees and visitors. This is a great opportunity for a motivated individual to kick-start their career in office management and contribute to creating a positive workplace culture.

**Product and Company**

At Method, doing fantastic work is just as important as looking out for each other and our community. From flex hours, full benefits and monthly team events to our Method:Gives program, we do our best to support both our employees and community.

You can learn more about Method and our team here

**The Role**

As the Office Coordinator at Method, you'll be part of a growing and high-performing team. Reporting to the Manager of HR, Finance and Operations, you will be accountable for the operations in our Toronto office. You will be focused on cultivating a positive in-person experience for our staff and guests - always looking for ways to improve our processes and foster an environment that caters to the needs of our team.
- Coordinate and oversee office operations, including facilities management, asset and supplies inventory, and maintenance requests.
- Establish and maintain supplier relationships for office supplies, food, catering, cleaners, repairs and couriers etc.
- Maintain a clean and organized office space, ensuring a safe and comfortable environment for all employees and visitors.
- Plan and execute company events, team-building activities, and celebrations. Including set-up and tear-down.
- Actively participate on the Social and Method:Gives Committees.
- Support the HR team by assisting with onboarding/offboarding processes, maintaining employee asset records, and coordinating employee engagement initiatives.
- Maintain Method’s financials using QuickBooks, including revenue and expense accruals and accounts payable.
- Assist with budgeting, projections and expense analysis.
- Collaborate with various departments to ensure smooth communication and efficient workflows.
- Prepare weekly and monthly reporting decks for internal distribution.
- Implement and maintain health and safety protocols in accordance with company policies and regulations.
- Handle ad hoc administrative tasks and special projects as assigned.

**What you Bring**
- Post-secondary education in Business, similar field or equivalent training/experience.
- 1-3 years of office administration or coordination experience.
- Customer service-oriented with a friendly and professional demeanour.
- Experience with event setup and/or coordination.
- Excellent communication and interpersonal skills.
- Attention to detail and strong problem solving skills.
- Process driven and highly organized.
- Must be available to work in the office a minimum of three days a week.

Bonus points if you have experience with any of the following:

- Experience with data entry using QuickBooks or similar accounting software.
- Familiarity with accounting principles is an asset.
- Prior experience in a high growth, fast paced environment where multi-tasking was required is an asset.

**What we Offer**
- Fun team environment.
- Small company experience - working for a small company like Method gives you deep insight to the inner workings of how a software company operates, as you will be expected to become involved in many discussions: from company and operational policies, financial and budgetary planning It is the kind of experience you can only get from a small company.
- Training - You will receive initial and ongoing training on Method’s products, policies and procedures as well as a quarterly professional development budget.
- Great downtown location - Method is located right in the heart of Toronto’s young and vibrant ‘King West’ technology hub at the corner of Adelaide and Spadina Ave.
- Health care, vision and dental plan.
- Salary: $40,000-$45,000 p.a.
- Team and company social events.

**In your first 30 days, you will**:

- Onboard and acclimate with the People Operations team.
- Learn and become an expert of our internal communication tools, norms, and practices.
- Complete Method’s Bootcamp.
- Shadow experienced team members to gain a deeper understanding of day-to-day operations and the responsibilities of the Office Coordinator role.
- Familiarize yourself with our office management systems and processes.
- Start developing relationships with colleagues across departments to facilitate effective communication and collaboration.
- Begin handling day-to-day administrative tasks and special projects assigned by the team.

**In your first 60 days, you will**:

- Take ownership of office operations, ensuring smooth day-to-day functioning, managing supplies, and

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