Administrative and Office Coordinator

2 weeks ago

Toronto, Canada DNV Full time

**Local Unit & Position Description**:
Are you looking to help drive the transition to a clean energy economy that will positively impact society and the planet?

Are you looking for an energizing variety of work? Do you have strong organizational skills and a desire to maintain and uphold established processes?DNV Energy Systems is seeking to hire a dedicated and logical **Administrative and Office Coordinator** to provide local business/office assistance to DNV employees in Toronto and assist with key administrative and commercial tasks for colleagues across North America working on onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy projects.Why should you work with us?Our high-performing and innovative team works every day to increase the widespread deployment and operation of renewables to address climate change and positively impact society through a focus on diversity, equity, and inclusion. Our approach reflects the equity, respect, and diversity we wish to experience in the world.**This position will be located out of our Toronto, Ontario office. This is a full-time role with competitive benefits.** **What You ll Do**Variety is the spice of life; no two days will be the sameOffice Administration (20%): Ensuring the successful, safe, and amazing working conditions of the Toronto office, as well as liaises with other offices and internal DNV assistance functions. Tasks may include the following:

- Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party
- Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees
- Serve as the office building representative in facilities administration on the QHSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting
- Direct administrative aspects of on boarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
- Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support

Executive Support (40%): Support the leadership team on a wide range of activities, including: preparing quarterly presentations, taking minutes and actions during meetings, advancing strategic internal initiatives, advancing marketing initiatives, travel management, expense reports, and enabling strong internal communications. Clerical Business and Market Support (40%): At DNV, our customers success is paramount to everything we do. In this role you will support the clerical and administrative efforts associated with processes, customers, proposals, subcontractors, and other business strategy. Activities may include:

- Uphold procedures in place to maintain efficiency and consistency
- Support the teams with incidents concerning Project Management, Quality, IT Security, Health, Safety and Environment within the allocated schedule with an appropriate root cause analysis
- Coordinate the process of qualifying new subcontractors and maintaining qualifications of subcontractors to DNV s QHSSE standards
- Support contracting in DNV s internal tools, including SalesForce
- Support proposal development including the setup of the document based on RFP information, pulling together CVs and bios, and other general coordinating activities
- Support with preparing PowerPoint slides, Excel spreadsheets, or MS Word memos on market and technical topics

**Position Qualifications**:
**What is Required**
- Degree in relevant field (such as business administration, environmental science, sustainability, English or related field) or 3 years of relevant experience
- 2 years of experience in a large and/or dynamic corporate environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
- Advanced fluency with the Microsoft Office Suite, including Word, PowerPoint, and Excel
- Passion to drive the energy transition through clean energy development, sustainability-mindsets, and a focus on energy equity
- Strong English written and verbal communication
- Excellent organizational and time management with aptitude to multitask and work under tight timelines
- Professional demeanour, outgoing and helpful personality, detail oriented, and a fan of order
- Less than 5% travel is expected as part of this position

**Immigration-related employment benefits, for example visa sponsorship, are not available for this position**

**What We Offer**
- Generous paid time off (vacation, sick days, company holidays, personal d

  • Administrative Assistant

    1 day ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Administrative Coordinator

    1 day ago

    Toronto, Canada Ecojustice Full time

    **About Us**: At Ecojustice, we build a case for a better earth every day! We fight, and win, for our planet in court. Our Mission is why people join Ecojustice. People who choose to join us recognize that this planet is our most treasured inheritance, and it is our imperative to be good stewards for the generations who follow us. We use the power of the...

  • Administrative Officer

    7 days ago

    Toronto, Canada Contract Intelligence Full time

    **Job Description**: We are seeking a highly organized and detail-oriented Administration Officer to oversee and coordinate office administrative procedures. The Administration Officer will be responsible for reviewing, evaluating, and implementing new procedures to improve efficiency and ensure compliance. This role will involve establishing work...

  • Office Coordinator

    2 days ago

    Toronto, Canada WalterFedy Full time

    If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged. **Role at a Glance**: WalterFedy is looking for an Office Coordinator for our Toronto offices to help with the organization and execution of the daily administrative operations of the company. Working alongside the...

  • Administrative Coordinator

    1 day ago

    Toronto, Canada dicentra Full time

    **Job Summary**: Reporting to the ADMINISTRATIVE MANAGER, the ADMINISTRATIVE COORDINATOR assists in all areas of corporate administration. The Administrative Coordinator will perform a variety of administrative and clerical tasks, providing the highest class of service with expert organization, prioritization and communication skills. Under the leadership of...

  • Administrative Coordinator

    Found in: Talent CA C2 - 1 week ago

    Toronto, Canada The Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know...

  • Office Coordinator

    Found in: Talent CA C2 - 1 week ago

    Toronto, Canada Recrute Action Full time

    Office CoordinatorAre you looking for a stimulating and dynamic job? Would you like to be part of a team that believes in your potential and part of a great company that will help you advance in your career? This is the job for you! We are currently looking for an Office Coordinator for one of our clients in the printing industry.What is in it for you:•...

  • Office Coordinator

    Found in: Talent CA C2 - 1 week ago

    Toronto, Canada Recrute Action Full time

    Job DescriptionOffice CoordinatorAre you looking for a stimulating and dynamic job? Would you like to be part of a team that believes in your potential and part of a great company that will help you advance in your career? This is the job for you! We are currently looking for an Office Coordinator for one of our clients in the printing industry.What is in it...

  • Administrative Coordinator

    Found in: beBee S CA - 3 weeks ago

    Toronto, Canada Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus....

  • Administrative Officer

    5 days ago

    Toronto, Canada Business and Technical Training College Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Officer

    9 hours ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:04/04/2024 **Req ID**: 36774 **Faculty/Division**: UofT Scarborough **Department**: UTSC: Office of Vice-Principal, Research & Innovation **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00055096 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our...

  • Administrative Coordinator

    8 hours ago

    Toronto, Canada Canadian Institute of Plumbing & Heating Full time

    We are looking for a Full Time Administrative Coordinator to undertake a variety of administrative tasks. To be an excellent administrative coordinator, you must be organized and very detail oriented. You must have the ability to handle multiple tasks and duties simultaneously. Assist the managers in facilitating the effective management of programs and...

  • Office Coordinator

    3 days ago

    Toronto, Canada Regional Geriatric Program of Toronto Full time

    **Job Posting**:July 24th, 2023 **Job Title**:Office Coordinator **Salary Range**:$57,000-67,000 **Organization Profile** The Regional Geriatric Program (RGP) of Torontois a trusted leader in the care of older adults and the only organization in the GTA that is solely focused on achieving better health outcomes for seniors with frailty. We innovate bold...

  • Administrative Coordinator

    7 days ago

    Toronto, Canada Toronto Transit Commission Full time

    **JOB INFORMATION** **Requisition ID**: 8191 **Number of Vacancies**: 1 **Department**: Chief People Officer & Staff (20000035) - Chief People Officer & Staff (30000059) **Salary Information**: $80,189.20 - $100,245.60 **Pay Scale Group**: 08SA (CAN/S/J/08SA) **Employment Type**: Regular **Weekly Hours**: 35 **Off Days**: Saturdays & Sundays **Shift**:...

  • Administrative Coordinator

    1 day ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/31/2023 **Req ID**: 31585 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Radiation Oncology **Campus**: St. George (Downtown Toronto) **Position Number**: 00049261 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada pointA Full time

    **About Us** Our core activities include developing, launching, and monitoring TDM programs for medium - to large - sized organizations. We promote a menu of options for commuters, such as transit, ride-matching, shuttle buses, vanpooling, telecommuting, cycling, and walking. **Summary of Position** Reporting to the Executive Director, the Administrative...

  • Administrative Coordinator

    Found in: Talent CA C2 - 1 week ago

    Toronto, Canada Bnei Akiva Schools Full time

    Administrative Coordinator Compensation: Commensurate with experience Job Type: Full Time The Academic Office at Ulpanat Orot of Bnei Akiva Schools is seeking an Administrative Coordinator. ResponsibilitiesData entry into the school’s student information system including but not limited to course enrollment and student registrationSupport OUAC...

  • Administrative Coordinator

    1 day ago

    Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: Duties & Responsibilities: **Equipment Management** - Ensure all new hires and all Team Members have the right equipment and office supplies to properly enable Training and Work From Home - Manage the return of equipment for all departing employees (shipping label, etc) **Rewards and Recognition** - Work with the Supervisors and Managers to...

  • Office Services Coordinator

    5 days ago

    Toronto, Canada Realstar Management Full time

    *** Reporting to the Office Services Manager, the Office Services Coordinator will provide administrative support to the office. This role will work in our Head Office four days per week. This position provides an opportunity to interact with employees across the organization from the field staff through to Senior Level Executives while carrying out a...

  • Office Services Coordinator

    7 days ago

    Toronto, Canada Realstar Full time

    Reporting to the Office Services Manager, the Office Services Coordinator will provide administrative support to the office. This role will work in our Head Office four days per week. This position provides an opportunity to interact with employees across the organization from the field staff through to Senior Level Executives while carrying out a diverse &...