Office Administration

6 months ago

Vancouver, Canada it's here delivery Ltd. Full time

**About Us**:
We are in business of both logistics and IT industry, who’s providing logistics software and services to a wide range of B2B sectors under the same umbrella.

**Scope of Service**
- The Proposal Writer will lead and coordinate in developing complex proposals to funding procurement predominantly from the Province of BC and the Government of Canada but also from larger grantors. The proposal writer should be capable of producing proposal responses while managing multiple concurrent submissions.
- As a key part of the business development team, you will work in a high-impact, fast-paced, deadline-driven environment, and work collaboratively across many departments within the organization. The ideal proponent will possess excellent communication skills; outstanding time management and organizational skills and the ability to manage multiple tasks. The proponent will be responsible to provide all direction in their role as project manager in an environment where priorities can change rapidly; and must demonstrate attention to detail with the ability to be thorough and complete.
- The Proposal Writer will manage the organization response process and resources and also highlight potential opportunities to the leadership team through active scanning of the funding landscape. This position will directly report to the Chief Financial Officer and will work closely with the leadership team to craft winning proposals.

**Responsibilities**:

- Research and identify potential grant opportunities
- Prepare and write grant proposals, including budgets and supporting documents
- Collaborate with program managers and other staff to gather information for proposals
- Maintain a calendar of grant deadlines and reporting requirements
- Track and report on the progress of funded grants
- Conduct prospect research to identify new funding opportunities
- Maintain accurate records of all grants, submissions, and outcomes
- Collaborate with finance department to ensure compliance with grant requirements
- Phone answering service support as needed.
- General filing and organizing of files/records retention; Data entry/formatting.
- General office maintenance support as required.
- Assist with new hire orientation, interview, employee setup, and offboarding.
- Invoicing for customers; AR and AP follow-up.
- Assist with bookkeeping on QuickBooks.
- Basic accounting assistance.
- Perform account reconciliation to ensure accuracy and completeness of financial data
- Assist with budgeting and financial planning processes.

**Qualifications**:

- 3+ years of successful proposal writing experience, with preference given to larger proposals with a scope of $100 k+ from Canadian federal departments such as : Immigration, Women And Gender Equality; BDC, banks, etc. as well as BC Provincial ministries such as: Jobs, Economic Development and Innovation; Government of Canada and Skills Future, WorkSafe BC, etc.
- 3+ years experience working with QuickBooks, invoicing and basic accounting matters.
- MBA bachelor degree or accounting bachelor degree or related degrees.
- Demonstrable experience in producing innovative proposals that highlight differentiators for our organization.
- Project management certification or similar discipline.
- Technical skills to support proposal writing and presentation.
- Excellent written and verbal communication skills
- Strong research and analytical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Visio or other diagramming software is a plus
- Attention to detail and strong proofreading skills
- Ability to work independently and meet deadlines
- Knowledge of grant writing best practices and funding sources

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Hiring Requirements**:
We will ask you to submit us the following info prior or after the first interview:

- Brief overview of the proponent submitting the proposal
- Previous relevant project references that match proposed areas of service requirements for complex federal and provincial government and grant procurement.
- Any other supporting documentation the proponent feels is relevant.
- writing samples from successful proposals the proponent has written

If you have the above skills and experiences, we can’t wait to meet you and discuss this opportunity further

Note: All employment is conditional upon completing and obtaining a satisfactory background check, including employment, references, and criminal records (for which a pardon has not been granted) checks. You must be legally eligible to work in Canada.

**Salary**: $22.00-$38.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay t

  • Administrative Assistant

    3 months ago

    Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...

  • Warehouse Administrator

    6 months ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Administration Coordinator

    4 days ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Administration Coordinator to support the growth and operation of our organization. The Administration Coordinator contributes to the...

  • Order Administrator

    7 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Office Administrator

    7 months ago

    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...

  • Accounting Administrator

    2 months ago

    Vancouver, Canada Aura Office Environments Full time

    **Accounting Administrator**: HYBRID VANCOUVER, BC, CANADA. PART-TIME. NOVEMBER 18, 2024 Description About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is...

  • Front Desk Administrator

    3 weeks ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Administrator

    7 months ago

    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...

  • Administrative Officer

    5 days ago

    Vancouver, Canada R N HILL CHARTERED PROFESSIONAL ACCOUNTANT GROUP INC. Full time

    Economics, General - Business Administration and Management, General - Office Management and Supervision **Work Setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    7 months ago

    Vancouver, Canada Starlight Investments Full time

    Location - Vancouver, BC Overview Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required. **Responsibilities**: - Provide direct administrative and...

  • Office Administrator

    7 months ago

    Vancouver, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...

  • Office Administrator

    7 months ago

    Vancouver, Canada Introba Canada LLP Full time

    WHERE PASSION + PURPOSE ALIGN Introba is the union of Integral Group, a global network of deep green engineers and consultants and Ross & Baruzzini, a technology, consulting, and engineering firm. Together as Introba, the organization provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero...

  • Office Administrator

    7 months ago

    Vancouver, Canada Charter Project Delivery Full time

    **Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...

  • Office Administrator

    7 months ago

    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...

  • Office Administrator

    7 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Accounting Administrator

    4 weeks ago

    Vancouver, Canada Aura Office Environments Full time $30 - $35

    About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Office Administrator

    3 months ago

    Vancouver, Canada Vector Construction Full time

    Vector is a recognized leader in concrete restoration, concrete protection, concrete repair, and corrosion technologies for reinforced concrete and masonry structures. Vector Restoration an expanding construction organization in operation for over 50 years, is a privately - owned corporation with 11 offices throughout Canada and the United States. We seek a...

  • Administrative Officer

    4 months ago

    Vancouver, Canada GLOBAL IVY EDUCATION GROUP LTD Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administrative Officer

    7 months ago

    Vancouver, Canada CAREERS360 INSTITUTE OF DEVELOPMENT INC Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Tagalog **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Administrative Officer

    7 months ago

    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...