Office Administrator

3 weeks ago

Vancouver, Canada PETERSON GROUP PROPERTI Full time

**POSITION PURPOSE**

The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office.

**KEY RESPONSIBILITIES**

Reception
- Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner;
- Receiving and directing incoming calls on a multi-line phone system;
- Ensuring visitors adhere to office safety policies, keeping the workspace clean, tidy, and safe;
- Ensuring reception area and boardrooms are always clean, tidy, and professional in appearance
- Maintaining and setting up boardrooms, arranging catering and additional supplies when necessary;
- Distributing mail and arranging local and international courier services; and
- Managing sign in for visitors and safely distributing building keys to service providers.

Office Administration
- Performing clerical duties including photocopying, scanning, binding, drafting letters, stuffing envelopes, filing (paper and digital), and running postage;
- Providing administrative support to various departments on an as needed basis;
- Supporting the Office Manager with event planning for social events and team building activities;
- Archiving files and preparing them for storage; scheduling pickup from external third party vendors;
- Checking office and kitchen supplies, ordering additional supplies when required;
- Conducting daily rounds throughout the office according to the administrative handbook; and
- Performing other ad hoc duties as directed by the Office Manager.

**QUALIFICATIONS**
- Completion of high school diploma;
- Intermediate proficiency in Microsoft Office

A demonstrated track record with some work experience in a related role:

- Provide quality customer service with a proven ability to multi-task and prioritize demands;
- Demonstrate a professional, and cooperative personality and willingness to help others;
- Efficient and effective time management, demonstrating ability to meet deadlines while producing quality and accurate work;
- Collaborative and able to work within a team and independently;
- Ability to take direction and follow through on assigned work; and
- Excellent verbal and written communication skills.

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