Office Administrator

7 months ago


Vancouver, Canada Starlight Investments Full time

Location
- Vancouver, BC

Overview

Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required.

**Responsibilities**:

- Provide direct administrative and office support to various departments
- In coordination with the Manager, Administration based out of the Toronto Office, prepare travel schedules
- Maintain digital corporate and department files
- Create and track Purchase Orders, initiate RFP’s & coordinate with third party venders for the asset management team
- Complete expenses for /VPs
- Assist with weekly updates, minute taking and reporting
- Oversee new vendor onboarding, facilitate, and track vendor approvals
- Manage all incoming and outgoing mail and couriers
- Arrange property tours for acquisition/financing of new properties
- Consolidate information for Development and Property Manager Transition files
- Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.)
- Assist with resident meetings where required
- Manage third party property management and development reports, weekly, monthly and quarterly for all teams
- Prepare and review presentations as required
- Treat all responsibilities with confidentiality and discretion
- Assist with special projects and any additional duties as necessary
- General office management including stocking and ordering supplies, as required
- Assist in the ordering, delivery/pick up of plans, permits, deposits as required
- Provide administrative and office support; maintain department calendar
- Ensure all documents are filed and distributed accordingly; Assist with project related filing as required

**Requirements**:

- Post-Secondary Diploma in Administration, or relevant discipline
- 3 years’ experience in an Administrative role preferred
- Strong knowledge of office procedures and practices
- Keen attention to detail
- Strong writing and communication skills; Ability to draft memos and letters
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point, Visio)
- Resourceful and flexible
- Proven organizational and time management skills
- Interacts with employees, various management levels and the public at large



  • Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...


  • Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...


  • Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Administration Coordinator to support the growth and operation of our organization. The Administration Coordinator contributes to the...

  • Order Administrator

    7 months ago


    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Office Administrator

    7 months ago


    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...


  • Vancouver, Canada Aura Office Environments Full time

    **Accounting Administrator**: HYBRID VANCOUVER, BC, CANADA. PART-TIME. NOVEMBER 18, 2024 Description About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is...


  • Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Administrator

    7 months ago


    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...


  • Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Administrative Officer

    19 hours ago


    Vancouver, Canada R N HILL CHARTERED PROFESSIONAL ACCOUNTANT GROUP INC. Full time

    Economics, General - Business Administration and Management, General - Office Management and Supervision **Work Setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    7 months ago


    Vancouver, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...

  • Office Administrator

    7 months ago


    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...

  • Office Administrator

    7 months ago


    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...


  • Vancouver, Canada Aura Office Environments Full time $30 - $35

    About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Office Administrator

    3 months ago


    Vancouver, Canada Vector Construction Full time

    Vector is a recognized leader in concrete restoration, concrete protection, concrete repair, and corrosion technologies for reinforced concrete and masonry structures. Vector Restoration an expanding construction organization in operation for over 50 years, is a privately - owned corporation with 11 offices throughout Canada and the United States. We seek a...

  • Administrative Officer

    3 months ago


    Vancouver, Canada GLOBAL IVY EDUCATION GROUP LTD Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administrative Officer

    6 months ago


    Vancouver, Canada CAREERS360 INSTITUTE OF DEVELOPMENT INC Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Tagalog **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Administrative Officer

    3 months ago


    Vancouver, Canada Five Summers Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    7 months ago


    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Administrative Officer

    6 months ago


    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...