Office Administrator

5 days ago

Vancouver, Canada Black & McDonald Limited Full time

Black & McDonald's BC team is growing If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR Partner).

The Office Administrator is the first point of contact within the office environment and is responsible for providing administrative and clerical support services to support the Vancouver Operation. Responsibilities will include greeting and directing guests and visitors, preparing couriers, basic accounting procedures, ordering of office supplies and equipment, and assisting various departments with administrative duties.
- Greeting and directing guests and visitors
- Accepting general deliveries
- Organizing couriers - prepare waybills and schedule both local and inter-company courier
- Sort, organize and distribute payables and vendor statements
- Assist in day-to-day processing of accounts payable and reconciliations within established procedure
- AR receipts - scanning and processing through JDE
- Maintain office equipment service and supplies and prepare, receive and distribute office supply orders
- Refill orders for B&M printed materials (i.e. envelopes/letterhead)
- Ordering business cards
- Prepare outgoing mail and receive, open and distribute incoming mail
- Maintain main floor kitchen including loading/unloading the dishwasher
- Building security close at end of each work day
- Assist with asset tracking, recording and monitoring
- Act as regional mobile device administrator; assist with mobile device management, orders, changes, set up and restaging
- Assist with mobile phone accounting summary retrieval and allocation
- Assist with creating new profiles and assigning orientation courses through the Company online learning system LITMOS
- Assist with onboarding and setup tasks for field hires
- Other duties as assigned

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Holds Self and Others Accountable
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Completion of College or other courses in Administration or a related field
- Post-secondary degree in Business Administration or related field is an asset
- Extensive administrative experience in an office environment may substitute for post-secondary education requirements

**WORK EXPERIENCE** REQUIREMENTS**
- 1-3 years' experience in a similar role

**SKILLS, ABILITIES AND OTHER** REQUIREMENTS**
- Excellent communication skills both verbal and written
- Exceptional organizational skills
- Ability to take initiative and work independently
- Strong attention to detail in all areas of work
- Excellent time management skills with the ability to multitask and meet changing priorities
- Ability to handle sensitive information
- Maintain a professional demeanor at all times with fellow employees and customer
- Good attitude and willingness to learn

  • Office Manager

    1 week ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Warehouse Administrator

    3 weeks ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Order Administrator

    1 week ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Administrative Coordinator

    2 months ago

    Vancouver, Canada Office Suites Services Inc. Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Coordinator

    7 days ago

    Vancouver, Canada Office Suites Services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Furniture Installer

    2 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Office Furniture Installer

    2 weeks ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Office Administrator

    3 days ago

    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Racial Equity Screen Office Full time

    **Job Description: Administrative Assistant - RESO** **Summary of Role**:This critical role is an opportunity to gain a deep understanding of three dynamic sectors - the dynamic collision of the worlds of non-profit, media, and advocacy. As RESO’s first Administrative Assistant, you will play an integral role in an emerging organization doing impact work...

  • Office Administrator

    4 days ago

    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...

  • Office Administrator

    1 week ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    2 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    2 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    4 weeks ago

    Vancouver, Canada Introba Canada LLP Full time

    WHERE PASSION + PURPOSE ALIGN Introba is the union of Integral Group, a global network of deep green engineers and consultants and Ross & Baruzzini, a technology, consulting, and engineering firm. Together as Introba, the organization provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero...

  • Office Administrator

    2 weeks ago

    Vancouver, Canada Starlight Investments Full time

    Location - Vancouver, BC Overview Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required. **Responsibilities**: - Provide direct administrative and...

  • Office Administrator

    6 days ago

    Vancouver, Canada Micromine Full time

    **Office Administrator** **About Us** Founded 36 years ago, Micromine is a leading provider of next generation technology for the mining sector. Over the years we have steadily grown to become one of the world’s leading mining software companies, with our solutions used at more than 2,000 mine sites and projects in over 90 countries. **What We...

  • Office Administrator

    1 week ago

    Vancouver, Canada Alabaster Homes Full time

    Office Administrator Alabaster Homes (Alabaster) is a locally owned and managed real estate development company that specializes in mid-size multifamily projects. Founded by partners with over 30 years of experience in the Metro Vancouver development industry, the company prides itself on its unique ability to collaborate with top designers, consultants,...