Office Administrator

6 months ago

Vancouver, Canada uBriGene Biosciences Full time

**Job Overview**:
The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace.

**Responsibilities**:
Front Desk Operations:

- Greet and welcome visitors with a warm and friendly demeanor.
- Answer and direct phone calls in a polite and efficient manner.
- Manage the reception area, ensuring it is clean, organized, and presentable.

Administrative Support:

- Manage and coordinate office activities and operations.
- Draft, proofread, and edit documents and communications.

Office Organization:

- Maintain and organize office files, records, and documentation.
- Manage office supplies and equipment, including ordering and restocking as needed.

Communication:

- Serve as a point of contact between employees, clients, and external partners.
- Distribute internal and external communications.

Scheduling and Coordination:

- Schedule and coordinate meetings, appointments, and travel arrangements.
- Arrange and prepare meeting rooms as needed.

Financial Administration:

- Assist with budget management, expense tracking, and financial record-keeping.
- Process invoices and handle basic bookkeeping tasks.

Technology and Equipment:

- Ensure proper functioning of office equipment (computers, printers, etc.).
- Provide basic IT support or coordinate with IT services when necessary.

Event Planning:

- Coordinate and organize office events or functions.

Health and Safety:

- Ensure compliance with health and safety regulations.
- Implement and manage safety protocols within the office.

Executive Supports:

- provide high-level administrative support to executives, enhancing their effectiveness and contributing to the overall efficiency of the organization.

**Qualifications**:
**Education**:

- Bachelor's degree or equivalent work experience.
- education in business administration or a related field may be preferred.

**Experience**:

- Previous experience in an administrative or office support role is often beneficial.

Communication Skills:

- Strong verbal and written communication skills are essential.
- Mandarin and English bilingual are a bonus.

Organizational Skills:

- Excellent organizational and multitasking abilities.

Technology Proficiency:

- Proficient in using office software (e.g., Microsoft Office Suite) and basic knowledge of office equipment.

Problem Solving:

- Ability to identify and solve problems independently.

Interpersonal Skills:

- Good interpersonal skills and the ability to work well with others.

Attention to Detail:

- Accuracy and attention to detail are crucial in managing administrative tasks.

Adaptability:

- Ability to adapt to changing priorities and work in a fast-paced environment.

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