Administrative Specialist

1 week ago

Winnipeg, Canada Wahbung Abinoonjiiag Inc. Full time

Under the direction of the Executive Director. Manager of Housing and Emergency Shelter, and the Manager of Operations, the Administrative Specialist functions as a member of the Management team. The Administrative Specialist is responsible to support the day-to-day administrative support for the Management Team, coordination of outreach and community engagement efforts through assisting in calendar management for the Executive Director and Manager, Housing & Emergency Shelter, recordkeeping, minute taking, data entry, correspondence, file management, and knowledge of budgets for programs. The Administrative Specialist will work both independently and within a team setting while ensuring efficiency, productivity and collaboration for the execution of program delivery. The Administrative Specialist will provide mentorship of front-line staff and volunteers, while building successful working relationships with families and maintaining the integrity, philosophy and values of the organization.

Roles and Responsibilities: Management Team Support
- Assists Executive Director and management team to prepare and complete reporting requirements of funders;
- Assists the Executive Director and Manager, Housing & Emergency Shelter with calendar management;
- Assists Executive Director and management team with written correspondence and other administrative tasks as required;
- Assists with the coordination of staff meetings, training opportunities or courses both within and outside of the organization;
- Support organizational programs & services as requested by the Executive Director and Manager, Housing & Emergency Shelter;
- Attends and participate, as requested, in the development of workshops, information session or other activities both within the organization and in the community;
- Work with the Management Team to ensure all safety procedures, policies and protocols are adequately met and updated on a regular basis;
- Collaborate with the Management Team to lead community outreach and engagement activities (social media, community presentations/tours and media relations);
- Collaborate with the Management Team to support building operations and property management;
- Data management for the Manager, Housing and Emergency Shelter.

**General Responsibilities**
- Responsible for attending or hosting meetings pertaining to the position and community coalitions/committees;
- Maintain an awareness of available resources in the community and support the organization to develop relationships with other resource persons in the community;
- Foster a safe and supportive environment for staff, volunteers and community;
- Provide support for special events, meetings and external events in centre;
- Work collaboratively and build respectful and effective relationships with other staff, volunteers and families; and,
- Provide support for administrative duties as needed;
Qualifications:

- **A valid driver’s license; and the ability to travel is a requirement**
- A minimum of 5 previous years of administrative experience. Acceptable combination of education and work experience related to the position, degree or certification considered an asset;
- Knowledge of data management using Excel;
- Knowledge and experience of community-based programming in particular programming for children, youth, women and families who have experienced or witnessed domestic violence;
- Experience working in community-based organizations, family resource centres within the inner city and/or Indigenous communities in a not-for-profit setting;
- Proven knowledge and ability in critical thinking, decision-making, problem-solving and conflict resolution skills;
- Knowledge and understanding of Indigenous culture and traditions and the impact of colonization on the health and well
- being of Indigenous children and families;
- Proven ability to work within and lead a team environment with respect, professionalism, cooperation, sensitivity and cultural awareness;
- Strong community engagement, networking and partnership skills;
- Strong verbal and written communication skills with demonstrated skills and accuracy in Microsoft 365.
- Excellent organizational, leadership and time management skills;

**Job Types**: Full-time, Permanent

**Salary**: $15.30-$24.70 per hour

Expected hours: 37.5 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive Support: 5 years (preferred)
- Administrative experience: 5 years (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

Application deadline: 2024-04-03
Expected start date: 2024-04-08

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