Administrative Specialist

3 weeks ago

Winnipeg, Canada Ka Ni Kanichihk Full time

_Ka Ni Kanichihk Inc. is a nonprofit, community based, Indigenous led human services organization that provides a range of Indigenous identified programs and services that focus on the wholeness, wellness and that builds on the strengths and resilience of Indigenous People._

**What We Need**

Ka Ni Kanichihk is seeking a strong leader for the position of Administrative Specialist to join our rapidly growing team at 1065 Portage. This vital role is key in a full range of office management duties for the Operational team and will provide crucial support in executive-level administrative duties. Key tasks include office processes, internal and external communications, maintaining filing systems, taking minutes, and traveling to each site as needed.

**About the Role**
- Act in a supportive role within Human Resources and provide administration support such as scheduling, calling applicants, and conducting reference checks
- Able to complete entry-level finance tasks (expense forms, mileage, time sheets, and credit card reconciliation)
- Set up virtual meetings by utilizing Outlook, Zoom, and Teams to schedule, arrange, and maintain communications on meetings and agendas
- Experience with office management including maintaining equipment, supplies, coffee station and dry pantry items
- Act as liaison with building management vendors, and facilitate repairs and maintenance
- Implement and maintain office procedures and administrative systems
- File maintenance including file audits, organization, and maintain off-site file storage
- Drafting correspondence for internal and external communications for the organization
- Reception duties including answering phones, directing information and providing excellent customer service, and anticipating needs
- Assist in preparing meetings and events, and take minutes as needed
- Assist in tasks such as photocopying, filing, outgoing mail
- Committed to the strengths and values of Indigenous knowledge and cultural reclamation

**What You Bring**
- 5 + years of experienced office administration and office management experience
- Related post-secondary education preferred
- Excellent interpersonal, verbal and written communication skills
- Requires a Driver’s License and access to a reliable vehicle
- Advanced to Intermediate proficiency in MS Office Suite
- Ability to manage, balance and prioritize multiple competing priorities
- Must be prepared to work 40 hours a week, 8:30 am - 4:30 pm

**To Apply**

The posting will remain open until **Friday, November 24, 2023**.

Please forward resume, cover letter, and three supervisor related references to:
Human Resources Specialist

Ka Ni Kanichihk Inc.

101-1065 Portage Ave.

Winnipeg, Manitoba R3G 0R8

**Job Types**: Permanent, Full-time

**Benefits**:

- Automobile allowance
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Application deadline: 2023-11-24

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