Administrative Specialist Competition 2024-032

1 month ago

Winnipeg, Canada Assembly of Manitoba Chiefs Full time

**Administrative Specialist - Competition 2024-032**

**First Nation Family Advocate Office**

**Full-Time Permanent**

**Closing Date: April 19, 2024**

**Position Summary**

Under the direction of the Director of Children and Families, the Administrative Specialist will provide high-level, comprehensive support for a team working with First Nations to enhance the capacity for prevention services and the establishment of offices to support children and families. The Administrative Specialist will have a crucial role in ensuring the smooth operation of administrative functions and supporting the team in their efforts to develop and implement impactful prevention services in First Nations.

**Key Responsibilities**
- Coordinate and manage administrative and clerical tasks to support the team working with First Nations.
- Organize travel and attend meetings in First Nations to ensure a high-level summary of discussion is captured.
- Prepare written reports of all presentations and meetings with First Nations and assist with arranging any necessary follow-up.
- Ensure that meeting spaces are properly requisitioned ahead of schedule and manage applicable equipment and supplies.
- Assist with organizing and scheduling meetings, workshops, and events related to prevention services.
- Prepare and distribute materials, reports, and presentations for team members and First Nations.
- Develop a highly organized system to maintain up-to-date records of project activities, meetings, requests, and correspondence to ensure appropriate follow-up and support the project in meeting tight time constraints and deadlines with high-quality work.
- Maintain accurate records and documentation related to prevention programs and initiatives.
- Provide comprehensive support to assist with managing correspondence and follow-up with First Nations.
- Other duties as assigned.

**Qualifications**

**Education & Experience**
- A university degree in a related field of management and administration, office administration, or an equivalent combination of post-secondary education.
- A minimum of 5 years’ experience in administration with direct provision for children and families is required.
- Knowledge of First Nations culture, history, treaty, and inherent rights.
- Experience working with First Nations and First Nations organizations or entities.
- Proven experience in providing advanced administrative support in a First Nations organization.
- Strong background in administrative support organizational skills and attention to detail.
- Demonstrated team-oriented skills to foster a positive workplace culture.
- Demonstrated ability to establish effective working relationships with colleagues through clear communication and teamwork.
- Experience multi-tasking to meet the needs of complex projects and assignments.
- Demonstrated ability to work in a rapidly evolving environment.
- Demonstrated ability to meet tight time constraints to meet deadlines with high-quality work.
- Excellent verbal, written, interpersonal communication and presentation skills.
- Proficient use of Microsoft Office software, Word, Excel, and Outlook.
- Adherence to office practices, procedures, and confidentiality.
- Ability to work flexible hours and travel upon request.
- Must have a valid Class 5 driver’s license and a reliable vehicle.
- Must have a current satisfactory Criminal Record Check, Clear Child Abuse Checks.

**Human Resources**

**Assembly of Manitoba Chiefs**

**14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

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