Accounts Payable Associate
3 months ago
**Job Overview**: The Accounts Payable Associate is responsible for the timely and accurate processing of vendor invoices, payments, and the overall management of payables. This role will collaborate closely with the Finance team to ensure proper account reconciliations and effective vendor relationships. Regular interaction with internal departments and external vendors is essential to resolve outstanding payment issues and maintain positive working relationships.
**Key Responsibilities**:
- Prepare, verify, and process vendor invoices and payment requests.
- Review invoices for discrepancies and resolve payment issues in collaboration with the Procurement and Operations teams.
- Manage vendor-specific invoicing requirements and ensure compliance with company policies.
- Maintain accurate vendor account records and monitor aging reports to minimize overdue balances.
- Process and record payments, including checks, ACH, and credit card transactions in compliance with financial and company policies.
- Assist in establishing vendor payment terms and conditions as needed.
- Support month-end close activities, including preparing AP aging reports and account reconciliations.
- Handle escalated vendor issues related to invoicing and payment disputes, ensuring positive resolutions.
- Assist in the preparation of financial and operational reports as needed by the Controller.
- Complete other ad-hoc accounting tasks or projects as assigned.
**Qualifications and Requirements**:
- 2-3 years of previous experience in accounts payable, billing, or a related accounting role in a fast-paced environment.
- Strong understanding of accounting principles and procedures.
- High school diploma required; a post-secondary degree in Accounting, Finance, or Business Administration is preferred.
- Experience with accounting software and ERP systems (QuickBooks preferred).
- Proficient in MS Office Suite, particularly Excel; experience with Google Suite is a plus.
- Exceptional attention to detail, strong organizational skills, and ability to prioritize workload effectively.
- Strong problem-solving skills and a goal-oriented mindset.
- Excellent interpersonal and communication skills, with a vendor-focused attitude.
- Ability to handle sensitive and confidential information with discretion.
**Job Types**: Full-time, Permanent
Pay: $48,000.00-$52,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
Schedule:
- Monday to Friday
**Experience**:
- QuickBooks: 1 year (preferred)
- Accounts payable: 2 years (preferred)
Work Location: In person
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