Administrator
3 weeks ago
**Competitive Administration**:
- Annual package distribution & collection
- JackRabbit registration software management of competitive program
- GO Registration / Federation Registration
- Competitive billing management
- Creation, distribution and circulation of fundraising and support hour tracking sheets
- New member onboarding and parent meetings
- Travel booking for staff and athletes
- Registration for all attended meets in collaboration with Program Directors / Coordinators
- Procurement of catering and judges gifts for mock meets / internal special events
- Calendar management (input and update calendar entries for competitive program)
- Management of data collection, ordering, billing, and distribution of swag / uniform items
- Boutique inventory management and restock of grips, tape, wristbands
**Hosted Competitions / Special Events**:
- Prepare and submit bids to host in collaboration with ED
- KSIS event set up and management
- Competition fee management for attending clubs/athletes
- Tracking of balances owed / paid
- Invoice creation
- Assist in event management / venue bookings as requested
**Membership Management**:
- Provide follow up and tracking of all Incident Report Forms prior to submission to appropriate organizations (GO, Insurance, etc.)
- Act as liaison between the Gymnastics Community, GO, GCG and KWGC.
- Assist with cross checking of class data entry in JackRabbit
- Create reports as required
**General Administration**:
- Update Photo Consent for all members
- Accept and verify deliveries (Verify packing slip and contents)
- Management payment collection, refunds and credits
- Manage Petty Cash
- Perform other administration and office tasks as assigned by the Executive Director (ED). These may include attendance at meetings and professional development activities.
**Funding Assistance**:
- Provide Customer assistance to secure funding from community partners.
**Fundraising**:
- Assist with coordination of volunteers and staff required to support fundraising events.
- Assist with fundraising information/product collection and distribution.
**Reports To**: Executive Director **Position**:Full-time (37.5 hours / week)
**Salary**: $18.00-$20.00 per hour
Expected hours: 30 - 37.5 per week
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Work Location: Hybrid remote in Kitchener, ON N2M 5N9
Application deadline: 2024-03-31
Expected start date: 2024-05-01
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