Administrator

3 weeks ago


Kitchener, Canada KW Gymnastics Full time

**Competitive Administration**:

- Annual package distribution & collection
- JackRabbit registration software management of competitive program
- GO Registration / Federation Registration
- Competitive billing management
- Creation, distribution and circulation of fundraising and support hour tracking sheets
- New member onboarding and parent meetings
- Travel booking for staff and athletes
- Registration for all attended meets in collaboration with Program Directors / Coordinators
- Procurement of catering and judges gifts for mock meets / internal special events
- Calendar management (input and update calendar entries for competitive program)
- Management of data collection, ordering, billing, and distribution of swag / uniform items
- Boutique inventory management and restock of grips, tape, wristbands

**Hosted Competitions / Special Events**:

- Prepare and submit bids to host in collaboration with ED
- KSIS event set up and management
- Competition fee management for attending clubs/athletes
- Tracking of balances owed / paid
- Invoice creation
- Assist in event management / venue bookings as requested

**Membership Management**:

- Provide follow up and tracking of all Incident Report Forms prior to submission to appropriate organizations (GO, Insurance, etc.)
- Act as liaison between the Gymnastics Community, GO, GCG and KWGC.
- Assist with cross checking of class data entry in JackRabbit
- Create reports as required

**General Administration**:

- Update Photo Consent for all members
- Accept and verify deliveries (Verify packing slip and contents)
- Management payment collection, refunds and credits
- Manage Petty Cash
- Perform other administration and office tasks as assigned by the Executive Director (ED). These may include attendance at meetings and professional development activities.

**Funding Assistance**:

- Provide Customer assistance to secure funding from community partners.

**Fundraising**:

- Assist with coordination of volunteers and staff required to support fundraising events.
- Assist with fundraising information/product collection and distribution.

**Reports To**: Executive Director **Position**:Full-time (37.5 hours / week)

**Salary**: $18.00-$20.00 per hour

Expected hours: 30 - 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Work Location: Hybrid remote in Kitchener, ON N2M 5N9

Application deadline: 2024-03-31
Expected start date: 2024-05-01



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