Administrative Assistant

3 weeks ago

Kitchener, Canada Conestoga College Full time

**Requisition Details**:

- **Job Title**:Administrative Assistant**:

- **Requisition #**:24-0198**:

- **Campus**: Doon
- **Department**: School of Interdisciplinary Studies
- **Payband**: E
- **Starting Rate**: $27.81
- **Payband Range**: $27.81 - $32.24
- **Hours/Week**: 35
- **Posting Date**: Thursday, February 1, 2024
- **Closing Date**: Thursday, February 8, 2024 at 11:59 PM EST
- **Vacancy Type**: Support Staff - Full-time

Support Staff Full-time New Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

The Administrative Assistant provides a variety of administrative and clerical support services to the Chairs of the School of Interdisciplinary Studies (INDS). The incumbent assists in the development and maintenance of effective administrative procedures, including orientation of new part and full-time faculty, budgeting assistance, loading and scheduling requirements, creation of employment contracts, and assisting with program advisory committees associated with INDS courses and programs.

**Responsibilities**:

- Providing daily support for the Chairs including scheduling appointments, organizing meetings, handling inquiries from internal and external clients and preparing written communications and reports as requested
- Monitoring directives and taking appropriate follow-up action to ensure information is received to meet required deadlines
- Co-ordinating the administration of Student Appraisal of Teachings (SATs) and faculty performance evaluations
- Maintaining appropriate paper and electronic filing systems and contracting part-time staff to assist with SATs as required
- Monitoring employee absence/vacation records for INDS department employees
- Facilitating orientations and arranging office space, hardware and software account set up for new full and part-time department employees
- Maintaining a listing of full and part-time faculty and teaching assignment and ensuring historical teaching assignments are correct
- Responding to inquiries from full and part-time faculty regarding processes, policies, and procedures
- Working with the scheduling department regarding faculty timetables and Standard Work Formula assignments and gathering, tracking and filing course information for part-time faculty
- Coordinating the review and submission to Human Resources of new part time faculty postings and scheduling interviews for the Chairs and Program Managers
- Co-ordinating the Prior Learning Assessments (PLAR) process for programs under the Chairs and assistant students with questions regarding the process
- Assisting in the preparation of data for budget submission to resolve discrepancies
- Providing Administrative support to the Program Advisory Committee (PAC) including:

- Preparing and communicating agenda items in a professional and timely manner
- Working with the Academic Administration to gain approval of PAC members and updating the member database
- Managing meeting requirements including room bookings, caterings, AV needs and budgets for meetings
- Preparing action-focused minutes and monitors follow through on action items
- Completing annual reports as requested by the Executive Dean/Chairs or Office of Academic Administration
- Performing reception duties such as ensuring the area is organized, maintaining adequate supply of forms, sorting/delivering mail, managing mailroom supplies and placing service calls as required for printers/office hardware
- Providing Finance with monthly journal entries regarding copier usage

**Qualifications**:

- Two-year Diploma in Office Administration, Business, Communication, General Arts and Science, Humanities, Social Science, or other related fields of study is required
- Three years of related practical experience including taking and transcribing meeting minutes and working with various levels of management
- Experience working in the Ontario post-secondary education sector is considered an asset
- In-depth knowledge of Microsoft Office products, including working with databases and Excel
- Knowledge of Learning Management Systems is considered an asset
- Excellent organizational skills, oral and written communication skills
- Excellent interpersonal skills with the ability to communicate professionally, tactfully, and diplomatically
- Strong problem-solving skills with the ability to take Initiative on tasks
- Demonstrated mathematical skills for tracking of expenditures, verifying invoices and budgeting

LI-POST

  • Administrative Assistant

    2 days ago

    Kitchener, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The primary functions of this position are to: (1) provide customer service and administrative support for the general operation of the School of Pharmacy; (2) support our PharmD students through day-to-day management of the Pharmacy Library Resource Centre and by providing administrative assistance to the Undergraduate Affairs...

  • Administrative Assistant

    5 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **23-452** **Campus**: Doon **Department**: School of Business **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Friday, June 9, 2023 **Closing Date**: Sunday, June 18, 2023 at 11:59 PM EST **Vacancy...

  • Administrative Assistant

    4 weeks ago

    Kitchener, Canada Family and Children Services of Waterloo Full time

    **Posted**: Tuesday January 23, 2024 **Close Date**:Thursday February 1, 2024 **Posting ID**: JP#002-2024 Family & Children’s Services of the Waterloo Region is a community organization legally mandated to respond to and work together with families, their supports, and our communities to protect and care for children who have been abused or neglected,...

  • Administrative Assistant

    6 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **23-570** **Campus**: Kitchener **Department**: School of Business **Payband**: E **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Friday, April 14, 2023 **Closing Date**: Sunday, April 23, 2023 at 11:59 PM...

  • Administrative Assistant

    2 days ago

    Kitchener, Canada Stanford Academy Full time

    Stanford Academy is a private secondary school located in Kitchener, Ontario. We help our students to reach their full potential by offering a world-class university preparatory program in a safe and comfortable environment. We provide a platform for academic excellence and the path to achieve students’ career objectives and to attain the necessary skills...

  • Administrative Assistant

    6 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **23-409** **Campus**: Doon **Department**: School of Business **Payband**: E **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Wednesday, February 15, 2023 **Closing Date**: Thursday, February 23, 2023 at 11:59...

  • Reception/administrative Assistant

    3 days ago

    Kitchener, Canada Women's Trucking Federation of Canada Full time

    **Administrative Assistant** This role will report to the CEO. This is a full-time ( 37hrs/week), salaried position(Funded program). You would be responsible for coordinating administration and special projects for the Women's Trucking Federation of Canada. This role is ideally suited by someone with 2 years experience and the ability to work on your...

  • Receptionist/administrative Assistant

    2 days ago

    Kitchener, Canada PSI Data Full time

    Well established Data Communication Firm have an immediate full time permanent position available for a Receptionist/Admin personnel. Duties are include but are not limited to, general office administration tasks and responsibilities such as invoicing, accounts payable, accounts receivable, corresponding with customers and suppliers and telephone...

  • Administrative Assistant

    4 weeks ago

    Kitchener, Canada MTE Consultants Inc. Full time

    MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various...

  • Student Administrative Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Lutherwood Full time

    Salary: Job Band Student $16.552 Student Administrative Assistant-Internal and ExternalLUTHERWOOD IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING.To better serve the diversity of our community, Lutherwood is committed to embedding anti-racist,...

  • Administrative Assistant

    3 days ago

    Kitchener, Canada Lowland Properties Group Inc. Full time

    Position - ADMINSTRATIVE ASSISTANT - FULL-TIME - Calendar and task management (company and property level) - Assisting with coordinating customer correspondence and requests - Bookkeeping support (no previous experience required) - File management - Office management support - Assist in the preparation of market materials and social media management -...

  • Administrative Assistant/service Coordinator

    3 days ago

    Kitchener, Canada Jertyne Interior Services Ltd Full time

    **Functional Role** The function of the Administrative Assistant is to support the Service, Estimating and Accounting departments with the completion of their administrative tasks and duties, perform special projects, and provide absence coverage. **Reporting Relationships** The Administrative Assistant reports to the Controller as identified on the...

  • Administrative / Office Assistant

    6 days ago

    Kitchener, Canada Minuteman Press Kitchener Full time

    Answer phones / Route Calls Greet / Assist customers Assist the Office Manager with daily tasks where required. Keep track of / order stock for production. Keep track of / order supplies for the office. Assist the bindery/finishing department with various tasks. Cross train with other departments to act as a backup when required. Ability to lift 35+...

  • Administrative Assistant/receptionist

    7 days ago

    Kitchener, Canada Matbridge Investments Ltd. Full time

    **Company**:Matbridge Investments Ltd., and its subsidiaries, together make up the Matbridge group of companies. Matbridge operates as a forward-thinking and nimble investment firm with a diversified portfolio, intent on supporting small businesses, acquiring established companies and cash flowing investment properties, and investing in real estate...

  • Hub Administrative Assistant

    7 days ago

    Kitchener, Canada Ontario Clean Water Agency Full time

    The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them...

  • administrative assistant

    2 weeks ago

    Kitchener, Canada 2748556 Ontario Inc. Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsWork settingHospitality industryTasksSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryGreet...

  • administrative assistant

    2 weeks ago

    Kitchener, Canada 2748556 Ontario Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingHospitality industryTasksSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain...

  • Executive Assistant and Technology Administrator

    17 hours ago

    Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full-service law firm based in Kitchener and Listowel Ontario, and serving clients throughout the province. Our team of professionals includes experienced civil litigators, family law practitioners, and real estate lawyers. We are looking for a highly motivated and organized individual to join our busy law firm as an Executive...

  • Executive Assistant and Technology Administrator

    4 weeks ago

    Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full-service law firm based in Kitchener and Listowel Ontario, and serving clients throughout the province. Our team of professionals includes experienced civil litigators, family law practitioners, and real estate lawyers. We are looking for a highly motivated and organized individual to join our busy law firm as an Executive...

  • Administrative Assistant, School of Business

    7 days ago

    Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Administrative Assistant, School of Business**: - **Requisition #**:23-1226**: - **Campus**: Doon - **Department**: School of Business - **Payband**: E - **Starting Rate**: $27.81 - **Payband Range**: $27.81 - $32.24 - **Hours/Week**: 35 - **Posting Date**: Thursday, November 23, 2023 - **Closing Date**: Thursday,...