Office Coordinator

7 days ago

Edmonton, Canada Nunastar Properties Inc, Full time

**Join Our Team as an Office Coordinator**

Are you an organized and detail-oriented individual with a passion for supporting executive teams and driving operational excellence? Nunastar Properties Inc is seeking a dynamic Office Coordinator to join our team and play a pivotal role in our organization's success.

**Position**: Office Coordinator
**Hours**: Full-time, 37.5 hours per week
**Schedule**: Monday to Friday, In-office
**Salary Range**: $62,500 - $67,500

**Key Responsibilities**:

- Manage administrative tasks, including scheduling appointments, coordinating meetings, and maintaining calendars for executives and staff members.
- Act as the central authority for file management systems, ensuring efficient organization, accessibility, and security of company documents while providing guidance and training to staff.
- Support our restaurants and hotels by managing their social media channels, with branding guidance from Sales & Marketing.
- Serve as a point of contact for internal and external stakeholders, handling inquiries, and providing information as needed.
- Prepare and distribute correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Support event planning and coordination, including staff meetings, company parties, and client events.
- Conduct research and compile data for various reports, presentations, and strategic planning initiatives.
- Manage vendor relationships and negotiate contracts for office services, supplies, and equipment.
- Provide administrative support to sales and marketing teams, including CRM management, lead generation, and campaign tracking.
- Coordinate logistics for travel arrangements, including flights, accommodations, and transportation.
- Develop and implement office policies, procedures, and workflows to optimize efficiency and productivity.
- Collaborate with cross-functional teams to ensure alignment on business objectives and initiatives.

**Qualifications**:

- 5+ years of administrative or business services experience.
- Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Post-secondary education preferred.
- Background in an industry with significant information management requirements preferred.
- Ability to travel occasionally for site visits.

**Core Competencies**:

- Adaptability
- Attention to Detail
- Collaboration/Relationship Building
- Effective Communication
- Problem Solving
- Project Management
- Teamwork
- Note: Salary range is indicative and may vary based on qualifications and experience._

**Job Types**: Full-time, Permanent

**Salary**: $62,500.00-$67,500.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Edmonton, AB T6X 1H1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative or business services: 3 years (required)

Work Location: In person

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