Executive Assistant

2 weeks ago

Calgary, Canada Chamberlain Real Estate Group Full time

Since time is of the essence in Calgary's fast-paced real estate industry, persistence, proactiveness, as well as reactive skills will be required. We need someone who is attentive to details, self-sufficient/self-directed, has the ability to make independent decisions when required and has great communication skills.

We are not needing this person to have a real estate licnece, but someone who has a real estate licence here in Calgary and is wanting to focus more on the operations side vs the sales side would be a huge advantage.

Our real estate team operates with proven, repeatable systems, and practices honesty with our clients every step of the way. We have an atmosphere much like you would find at many startups or somewhere like Apple, with an emphasis on strong work ethic, as well as improving our knowledge. Each day we want to be better. We work hard and we play hard. We make no excuses. We define what can be done and make it happen.

Creating daily balance is also something we strive for. Almost our entire team has young families that are our #1 priority, and we want to keep our marriages and relationships strong while we create a life others will call lucky We are better able to achieve this balance through the combination of thorough training and streamlined systems, which creates a more efficient process, freeing us up (and potentially you, too) to make more money and ultimately do what is most important outside of work.

As the company's Co-Founder writing this ad, I can attest that the description of this position is exactly who we are looking for, and we won't settle for less. We hire, train and fire by our core values; if you are a good fit, we will know by the end of this process. This is important We have all worked hard to get to this point, and we want to work with people who are like us. We have a good time, have great attitudes, are respectful, and want to be a part of something amazing that is bigger than us individually. We expect the best.

**Responsibilities include**:
Working hand-in-hand with the Team Lead on day to day tasks, and helping clients. Primary duties include:

- Responsible for seeing the tasks needed to be completed, planning out the day and the week and know what you need to complete as well as delegating tasks to other 2-3 administrative assistants who work for the Team Lead
- Working directly with other agents on transactions after a property is conditional or sold to help move the sale to a firm transaction
- Working with clients directly to help them with their purchases and/or sales
- Researching, calling, and gathering information for clients to meet their needs
- Prepping listings online for the Calgary Real Estate Board (CREB)
- Attending photo appointments (can involve lifting and moving of furniture)
- Daily interaction and conversations with agents and clients
- Drafting offers, listing contracts, and other contracts
- Booking showings for clients and coordinating with the Team Lead's busy schedule
- Ordering and keeping track of Real Property Reports for listed homes
- Scheduling and creating projects, delegating to other admins and being accountable for meeting deadlines
- Organization of current and future deals
- Able to brainstorm and collaborate on ideas for social media posts and stories
- Researching new builds in specific communities and talking to builders to attain more information
- Ordering gifts for clients and staying on top of inventory
- Maintenance of vacant properties

**Qualifications & Skills Required**
- Current valid driver's license, a personal vehicle and confident driving skills
- Great sense of direction and knowledge of Calgary and surrounding areas/ communities
- Proficient with Google Workspace including Gmail, Calendar, Docs, Sheets and Forms
- Proficient with Instagram and Facebook; able to post and build interactions
- Knowledge and experience with online signing tools such as NexOne, Docusign or Authentisign
- Prior experience with calendar management and meeting logistics is an asset
- You have the ability to foster an environment in which customer service is upheld as the highest priority
- Strong organizational and planning skills to complete a high volume of work in a fast-paced setting
- Success in this position requires effective communication skills, high level of accuracy, discretion and professionalism
- You have the ability to assess requests and prioritize items that require immediate attention
- Adept at learning and adapting to new technologies and processes
- Flexibility to deal with regular interruptions and changes in routine
- Practice 100% accountability
- Able to follow through with tasks and finish until completion
- Always seek to improve efficiency
- Be passionate about the Chamberlain Real Estate Group, their clients, and community

**Travel**:While travel outside of Canada or Alberta is not required for this position, there is significant driving within Calgary and surrounding area in all types

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