Executive Assistant

2 weeks ago

Calgary, Canada Atco Ltd. Full time

Always there. Anywhere. That’s us A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it’s hard.

Do you want to be part of the Canada’s exciting energy transition through the development of energy storage, renewables, hydrogen, and carbon capture and sequestration? If you have an entrepreneurial spirit coupled with strong business acumen and a customer service approach, we are looking for you to join our team and share our vision, commitment and values. ATCO Energy Infrastructure (EI) represents a diverse collection of assets strategically positioned to meet the evolving energy needs of our customers. EI holds a competitive position in the Alberta Industrial Heartland through via the delivery of natural gas liquids storage and industrial water solutions. In addition, AES owns, operates, and optimizes strategic non-utility energy assets such as natural gas storage, natural gas pipelines, power lines, hydro-power generation, EV charging stations, and northern energy solutions. This diversity uniquely positions EI to execute on its core vision of ‘Delivering Inspired Energy Solutions for a Better World’ and will position ATCO as a leader in this generational energy transformation.

If you’re someone who has strong written and verbal communication skills as well administrative, and organizational skills, who loves to coordinate and complete various tasks> and has the ability to maintain a realistic balance among multiple priorities - we’d love to hear from you.

What Else You Get To Do:
**Administration**
- Prioritize workflow as needed, draft correspondence, coordinate weekly & monthly meetings and materials for senior leadership team
- Coordinate all meeting requirements including scheduling, collection and preparation of background material, administration of reports, coordinating minutes and overseeing action tracking
- Arrange all aspects of extensive travel requirements
- Coordinate and implement various events and conferences
- Manage, refer and escalate inquiries from internal and external parties by exhibiting a strong understanding of the department and company’s priorities
- Support business communications in collaboration with the Manager, Communications

**Financial**
- Prepare expense reports, code invoices, and evaluate & recommend expense accounts for EVP approval
- Assist in the annual budgeting process and coordinate accruals

**Other**
- Anticipate needs and make confident decisions to contribute to an organized work environment
- Establish and maintain positive, productive working relationships with internal and external parties. Manage these relationships in a manner that facilitates a positive corporate image, builds morale, supports co-operation, and aligns with our desired Energy Infrastructure Culture
- Provide leadership, assistance, guidance and backup support to other administrative staff as required
- Serve as an important liaison with the ATCO Corporate office

**Who You Are**:

- Minimum of Post-secondary education in business administration. A combination of education and experience outside of the standards below may also be considered
- Minimum seven years’ experience in a senior administrative support role
- Highly motivated, committed and results driven with a “can-do” attitude.
- Proven ability to proactively and enthusiastically manage the needs of a senior executive.
- Positive and creative individual.
- Teammate with excellent professional, interpersonal & organizational skills and has the ability to relate to all corporate levels, both internally and externally.
- Exceptional critical thinking skills.
- Advanced organizational, written and verbal communication skills.
- Ability to prioritize, prioritize and work within a fast-paced environment while remaining flexible and steadfast.
- Superior competency in O365 suite. In depth knowledge of SharePoint is an asset.
- Ability to use discretion and good judgment in handling confidential information.
- Demonstrated ability to confidently work independently, exercise good judgement and show initiative and agility.

What We Offer:

- A culture based on caring, integrity, agility, collaboration, and striving for excellence
- Competitive compensation
- Flex benefits
- Tuition assistance program
- Training and mentorship programs
- Charitable donation matching

At ATCO, we support a diverse and inclusive environment that values the contributions and perspectives of everyone on the ATCO team. We believe the ATCO team is the foundation of our business and our most valuable asset across our global operations. Without each team members’ unique skills, strengths, and knowledge, we simply wouldn’t be able to achieve our fundamental vision of delivering life’s essential services to our customers aroun

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