Executive Assistant

2 months ago

Calgary, Canada Forge Performance Group Full time

Forge Performance Group is a Talent Management solutions team dedicated to providing our clients with highly skilled professionals well-matched to unique hiring needs, culture and goals. Our client is currently looking for an Executive Assistant & Project Specialist in Calgary, AB**.**

**Position**:Executive Assistant & Project Specialist

**Location**: Calgary, AB

*Hiring ASAP*

The Executive Assistant & Project Specialist will provide exceptional internal support to a high performing group of Advisors specializing in the office asset class.

**_ Summary of Essential Job Functions:_**

**Proposals and Presentations**
- Work with Advisor(s) to create and prepare content for proposals - direct or in response to RFI’s and RFP’s
- Work with Advisor(s) and Sales Assistant(s) on project coordination and execution of proposals and CIM’s etc.
- Assist in the development of listing pitches/presentations (e.g. gather maps, surveys, other applicable research - see below under Market Knowledge for more details)

**Market Knowledge**
- Prepare surveys (lease and sales comparables, availabilities)
- Liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research)
- Coordinate market reports and conduct basic comparative analyses, when required
- May review leases and title documents; create summaries or abstracts

**Marketing Projects**
- Strategize, initiate and manage overall marketing campaign/plan as it relates to Advisor(s) listing (schedule digital and social media updates and broker events, etc)
- Maintain records of correspondence, complete marketing update reports and client activity reports
- Maintain property listings on various websites
- Update Advisor’ recent transactions on website and other locations as advised

**Ongoing Governance**
- Coordination of information for clients, availability information, required documentation, dealing with on-going or closing issues, critical date management and organizing meetings
- Prepare a variety of reports for clients and/or for internal requirements (e.g. activity reports for clients, management reports, various industry research updates)
- Provide general office support (e.g. file management, filing, scanning, photocopying, organizing marketing efforts)
- In partnership with Advisor(s) share ownership for database management, such as information pertaining to clients, key contacts, and/or prospects (CRM)
- Complete company-related expense and project spend reports
- Compliance Expertise (FINTRAC, Anti-Spam Legislation, Real Estate Board requirements

**_Qualifications & Knowledge:_**
- Minimum 4-5 years of related experience.
- Post Secondary diploma is preferred.
- Previous real-estate experience is an asset
- Strong financial analysis skills would be considered an asset
- Strong computer skills, including intermediate-advanced knowledge of Microsoft Office products (Outlook, Word, Excel). InDesign knowledge is considered an asset.
- Experience conducting research through MLS, MPAC, RealNet and/or the Internet is required
- Exceptional administrative skills, demonstrated ability to prioritize and handle multiple tasks in day-to-day work in an accurate manner required.
- Experience in the commercial real-estate sector or related industry required.
- Strong planning & project management skills
- Demonstrated professional and courteous interpersonal skills (Telephone & In-person)
- Discreet-understands when confidentiality is required
- High level of attention to detail, energy & initiative
- Works well independently as well as part of a team.

This position is an in-office role located in Calgary, AB.

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