Executive Assistant

6 months ago

Ajax, Canada Community Development Council Durham Full time

**Job Title**:Executive Assistant

**Department**:Core

**Reports to**:Executive Director

**Hours of work**:8:30 AM to 4:30 PM

**Job purpose**

The Executive Assistant will be accountable for contributing to key initiatives and projects while confidentially interacting with the Management Team and staff as required. The successful incumbent will act on high volumes of information and requests and determine appropriate actions.

**Company Overview**

**Duties and Responsibilities**
- Collaborates closely and effectively with the Executive Director.
- Organize the Executive Director's calendar.
- Support the development of agendas and prepare and distribute meeting minutes as required.
- Draft and review correspondence, memos, presentations, reports and other documents on behalf of the Executive Director.
- Maintain confidential and sensitive information with profound discretion and professionalism.
- Coordinate and arrange agency-wide events, meetings, and conferences, ensuring effective planning and organization.
- Assist with ad hoc projects that may arise, such as staff initiatives, strategic planning, or organizational changes.
- Create, manage and keep up-to-date a centralized agency-wide calendar, share the calendar with relevant team members and departments, ensuring they have appropriate access rights.
- Effectively prioritize conflicting demands, address matters promptly, take proactive actions, and see projects through to successful completion.
- Serve as a liaison between the Executive Director, Management Team, and other relevant internal and external stakeholders.
- Follows up promptly and efficiently with the Management Team to ensure they are well-informed about upcoming commitments and responsibilities.
- Collaborate with HR to systematically maintain and update company organization charts, telephone extension list, emergency fanout list and languages list spoken by CDCD staff (electronic, database and hardcopy).
- Maintain and refine internal processes that support the management team and interdepartmental collaboration.
- Assist with various marketing tasks as needed, such as reviewing promotional materials, ensuring adherence to the agency's brand guidelines.
- Work with the finance team to coordinate effective maintenance of the facility.
- Collaborate with IT and finance to maintain capital assets inventory.
- Participate in promoting positive workplace culture through committee membership and agency activities.
- Manage routine office responsibilities, including ordering supplies.
- Other duties as assigned by the Executive Director.

**Qualifications and Skills**
- Degree or diploma in public administration, business administration or a related field.
- Proven experience in an executive administrative role.
- Experience in the non-profit sector with an understanding of the Agency's role as a support service provider and the issues that face a modern non-profit organization is preferred.
- Strong, clear and professional communication skills (written and verbal).
- Ability to demonstrate initiative and work proactively in a highly organized manner where attention to detail, accuracy, discretion and confidentiality are critical.
- A strong team player with the ability to work collaboratively or independently to achieve goals.
- Strong digital literacy (Excel, Word, PowerPoint, Outlook).
- Experience in planning and coordinating events.
- High level of professionalism and ability to deal effectively with all levels within the agency as well as external partners.

**Additional Requirements**
- The Executive Assistant will work out of an office environment and will be required to lift up to 20 lbs. Prolonged sitting is required.
- The Executive Assistant will need to be flexible in the case of attending evening and/or weekend meetings and events as required.
- A valid Ontario driver's license (Class G), use of a vehicle and insurance with the ability to work in a variety of settings is an asset.

**APPLICATION PROCESS**:Applicants are requested to submit their resume stating salary expectation, while outlining their strengths, experience and aptitude to fulfill the position requirements.

CDCD thanks all applicants for their interest; however, only those asked for additional information and/or selected for an interview will be contacted.

CDCD is committed to providing equal opportunity to all employees. We strive to create a diverse and inclusive workplace that represents the cultural mosaic of the Durham Region and the communities we serve. We recognize the value that comes from the different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver our mission.

  • Executive Assistant

    2 months ago

    Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Ajax. As an Executive Assistant, you will be responsible for providing administrative support to our team, including answering phone calls, managing emails, and handling office correspondence. You will also be responsible for scheduling meetings and appointments, maintaining...

  • Executive Assistant

    2 months ago

    Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Ajax. The successful candidate will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to the office team,...

  • Executive Assistant

    4 weeks ago

    Ajax, Ontario, Canada Akhira Trucking INC Full time

    About UsAkhira Trucking INC is a leading logistics company committed to delivering exceptional services.We are seeking an experienced Executive Assistant to join our team.Job SummaryThe successful candidate will be responsible for providing administrative support to our management team, implementing new procedures, reviewing and evaluating existing ones,...

  • Executive Assistant

    6 months ago

    Ajax, Canada 369 Global Full time

    **EXECUTIVE ASSISTANT - To the Office of the Deputy Chairman** **Note: This is a full-time hybrid position based in the Greater Toronto Area, Canada.** **JOB DESCRIPTION** **Who we are** 369 Global is a fast-growing group of companies with business interests in skills training and workforce development, media and communications, and global market...

  • Executive Assistant

    4 weeks ago

    Ajax, Ontario, Canada Abler HD Canada INC Full time

    We are seeking an experienced and organized Executive Assistant to join our team at Abler HD Canada INC.About the RoleThe ideal candidate will possess excellent administrative skills, a strong ability to multitask, and a keen eye for detail. As an Executive Assistant, you will provide high-level support to our management team, ensuring seamless day-to-day...

  • Executive Assistant

    4 weeks ago

    Ajax, Ontario, Canada Alankar Indian Cuisine Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to support our daily operations at Alankar Indian Cuisine.About the RoleThis is a permanent position with 35 hours of work per week. The successful candidate will have excellent communication skills, be able to work independently, and demonstrate attention to detail.Key...

  • Executive Assistant

    6 months ago

    Ajax, Canada Elexicon Energy Inc. Full time

    Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth. WHY JOIN OUR TEAM? At Elexicon Energy we believe in...

  • Executive Assistant

    6 months ago

    Ajax, Canada S V Tech Inc Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 40 hours per week - Education: - Expérience: **Education**: - College/CEGEP - Biochemistry **Work setting**: - Urban area - Consulting firm - General office - Various locations - Software company **Tasks**: - Compile data to prepare documents - Establish and co-ordinate...

  • Executive Assistant

    6 months ago

    Ajax, Canada S V Tech Inc Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 2 years to less than 3 years - Biochemistry **Work setting**: - Urban area - Consulting firm - General office - Various locations - Software company **Tasks**: - Compile data to prepare documents - Establish and co-ordinate administrative...

  • Office and Executive Services Manager

    6 months ago

    Ajax, Canada Community Development Council Durham Full time

    **Job Title**:Office and Executive Services Manager **Department**:Core **Reports to**:Executive Director **Hours of work**:8:30 AM to 4:30 PM **Job purpose** The Office and Executive Services Manager will be accountable for contributing to key initiatives and projects while confidentially interacting with the Management Team and staff as required. The...

  • Executive Chef

    2 months ago

    Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $50,000

    We are seeking an Executive Chef to join our team at beBee Professionals in Ajax. The ideal candidate will have experience in a professional kitchen and be able to prepare and cook meals according to our menu.Key Responsibilities:Prepare and cook meals following recipes and customer orders.Ensure food is served on time and meets presentation...

  • Events Assistant

    6 months ago

    Ajax, Canada Deer Creek Full time

    Are you passionate about your work? Do you love making a difference in somebody’s day? Do you thrive on providing an exceptional guest experience? If this sounds like you, check out why working for **Deer Creek Golf Clubs** could be the perfect place for you! Located in Ajax, Ontario, Deer Creek Golf Club offers 45 holes of pristine golf and hosts...

  • Executive Office Coordinator

    2 weeks ago

    Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a reliable and organized Executive Office Coordinator to support our office operations at beBee Professionals in Ajax.Key Responsibilities:Answer phones, greet visitors, and manage incoming communications effectively.Schedule appointments and meetings with precision, ensuring seamless coordination.Maintain accurate filing systems and handle...

  • Assistant Manager

    7 months ago

    Ajax, Canada Guess Factory Full time

    **Reports to**: store manager **Supervises**: assists management with all sales associates, desk associates, stock associates **Position Overview** The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the...

  • Executive Chef

    2 weeks ago

    Ajax, Ontario, Canada beBee Professionals Full time $28,000 - $35,000

    We are seeking a talented Executive Chef to join our team at beBee Professionals in Ajax. As an Executive Chef, you will play a crucial role in preparing delicious meals and ensuring the smooth operation of our kitchen.Compensation:A competitive hourly wage plus tips is offered to successful candidates. In addition, we provide free meals during shifts and...

  • Administrative & Accounting Assistant

    6 months ago

    Ajax, Canada Sanctus Church Full time

    Sanctus Church’s vision is to become a missional church of 10,000 meeting the emotional, physical and spiritual needs of people in Jesus' name. The role of the Administrative & Accounting Assistant is a key role at Sanctus Church. They will work alongside both the Admin and Accounting teams and will report directly to the Executive Director of Operations....

  • Assistant Store Manager

    6 months ago

    Ajax, Canada GUESS?. Inc. Full time

    **Reports to**: Store Manager **Supervises**: Assists management with all sales associates, desk associates, stock associates Position Overview The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the selling...

  • Lifecafe Assistant Manager

    6 months ago

    Ajax, Canada Life Time Full time

    . **Position Summary** The LifeCafe Assistant Manager assists in managing and overseeing the café with the Café Manager. They also manage keeping costs at a minimum, training and developing staff, maintaining cleanliness, and executing recipes to Life Time standards **Job Duties and Responsibilities** - Maintains Profit and Loss statements, budgets, and...

  • Operations Administrative Assistant

    6 months ago

    Ajax, Canada Spectrum Educational Supplies Limited Full time

    **Job description** Spectrum Nasco is Canada’s leading manufacturer and distributor of educational resources and products including many exclusive lines. Our customers are teachers, schools and school districts, as well as Healthcare training facilities, such as Hospitals, EMS and Universities. For over 50 years we have earned a reputation of a leader...

  • Assistant Restaurant Supervisor

    6 months ago

    Ajax, Canada Deer Creek Full time

    We are currently looking for someone to join our Deer Creek Team as a part-time Assistant Restaurant Supervisor, in Jerry’s Taphouse. This individual should hold themselves to superior standards regarding customer service, guest experience and providing exceptional quality of service. In this position you will be required to work many areas within our...