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Executive Assistant

4 weeks ago

Ajax, Canada S V Tech Inc Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 2 years to less than 3 years
- Biochemistry
**Work setting**:

- Urban area
- Consulting firm
- General office
- Various locations
- Software company
**Tasks**:

- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Supervise staff
- Train staff
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
**Computer and technology knowledge**:

- MS PowerPoint
- MS Access
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Spreadsheet
- Database management
**Area of work experience**:

- Human resources
- Correspondence
- Project coordination
- Business administration/management
- Quality assurance or control
**Area of specialization**:

- Accounting
**Security and safety**:

- Bondable
- Basic security clearance
- Enhanced reliability security clearance
- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Willing to travel
- Willing to travel regularly
- Willing to travel for extended periods
- Travel expenses paid by employer
- Parking paid by employer
- Public transportation is available
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
**Personal suitability**:

- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Proactive
**Screening questions**:

- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- What is the highest level of study you have completed?
- What is your current field of study?
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
**Financial benefits**:

- Life insurance
**Long term benefits**:

- Maternity and parental benefits
**Other benefits**:

- Travel insurance
- Wellness program