Office and Executive Services Manager

6 months ago

Ajax, Canada Community Development Council Durham Full time

**Job Title**:Office and Executive Services Manager

**Department**:Core

**Reports to**:Executive Director

**Hours of work**:8:30 AM to 4:30 PM

**Job purpose**

The Office and Executive Services Manager will be accountable for contributing to key initiatives and projects while confidentially interacting with the Management Team and staff as required. The successful incumbent will act on high volumes of information and requests and determine appropriate actions.

**Company Overview**

**Duties and Responsibilities**
- Collaborates closely and effectively with the Executive Director
- Organize the Executive Director’s calendar
- Support the development of agendas and prepare and distribute meeting minutes as required
- Draft and review correspondence, memos, presentations, reports and other documents on behalf of the Executive Director
- Maintain confidential and sensitive information with the utmost discretion and professionalism
- Coordinate and arrange agency-wide events, meetings, and conferences, ensuring effective planning and organization
- Assist with ad hoc projects that may arise, such as staff initiatives, strategic planning, or organizational changes
- Create, manage and keep up-to-date a centralized agency-wide calendar, share the calendar with relevant team members and departments, ensuring they have appropriate access rights
- Effectively prioritize conflicting demands, address matters promptly, take proactive actions, and see projects through to successful completion
- Serve as a liaison between the Executive Director, Management Team, and other relevant internal and external stakeholders
- Follows up promptly and efficiently with the Management Team to ensure they are well-informed about upcoming commitments and responsibilities
- Collaborate with HR to systematically maintain and update company organization charts, telephone extension list, emergency fanout list and languages list spoken by CDCD staff (electronic, database and hardcopy)
- Maintain and refine internal processes that support the management team and interdepartmental collaboration
- Assist with various marketing tasks as needed, such as reviewing promotional materials, ensuring adherence to the agency's brand guidelines
- Work with the finance team to coordinate effective maintenance of the facility
- Collaborate with IT and finance to maintain capital assets inventory
- Participate in promoting positive workplace culture through committee membership and agency activities
- Handle general office management tasks such as ordering supplies and maintaining office organization
- Other duties as assigned by the Executive Director

**Qualifications and Skills**
- Degree or diploma in public administration, business administration or a related field
- Proven experience in an executive administrative role
- Experience in the non-profit sector with an understanding of the Agency’s role as a support service provider and the issues that face a modern non-profit organization is preferred
- Strong, clear and professional communication skills (written and verbal)
- Ability to demonstrate initiative and work proactively in a highly organized manner where attention to detail, accuracy, discretion and confidentiality are critical
- A strong team player with the ability to work collaboratively or independently to achieve goals
- Strong digital literacy (Excel, Word, PowerPoint, Outlook)
- Experience in planning and coordinating events
- High level of professionalism and ability to deal effectively with all levels within the agency as well as external partners

**Additional Requirements**
- The Office and Executive Services Manager will work out of an office environment and will be required to lift up to 20 lbs. Prolonged sitting is required
- The Office and Executive Services Manager will need to be flexible in the case of attending evening and/or weekend meetings and events as required
- A valid Ontario driver’s license (Class G), use of a vehicle and insurance with the ability to work in a variety of settings is an asset

**APPLICATION PROCESS**:Applicants are requested to submit their resume and a cover letter stating salary expectation, while outlining their strengths, experience and aptitude to fulfill the position requirements.

CDCD thanks all applicants for their interest; however, only those asked for additional information and/or selected for an interview will be contacted.

CDCD is committed to providing equal opportunity to all employees. We strive to create a diverse and inclusive workplace that represents the cultural mosaic of the Durham Region and the communities we serve. We recognize the value that comes from the different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver our mission.

  • Executive Office Coordinator

    4 weeks ago

    Ajax, Ontario, Canada Boulevard Homes Real Estate Limited Full time

    Job Description:We are seeking an experienced Executive Office Coordinator to join our team at Boulevard Homes Real Estate Limited. In this role, you will provide administrative support to our team members and contribute to the smooth operation of our office.Key Responsibilities:Determine and establish effective office procedures and routinesSchedule and...

  • Executive Office Coordinator

    2 weeks ago

    Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a reliable and organized Executive Office Coordinator to support our office operations at beBee Professionals in Ajax.Key Responsibilities:Answer phones, greet visitors, and manage incoming communications effectively.Schedule appointments and meetings with precision, ensuring seamless coordination.Maintain accurate filing systems and handle...

  • Executive Chef Manager

    4 weeks ago

    Ajax, Ontario, Canada Val and Patsys Island Food Full time

    Are you a culinary leader looking for a challenging and rewarding role? Val and Patsy's Island Food is seeking an experienced Executive Chef Manager to join our team.About the JobWe are offering a competitive salary of $80,000 per year, depending on experience. The successful candidate will have a minimum of 5 years of experience in a senior chef role, with...

  • Executive Assistant

    4 weeks ago

    Ajax, Ontario, Canada Abler HD Canada INC Full time

    We are seeking an experienced and organized Executive Assistant to join our team at Abler HD Canada INC.About the RoleThe ideal candidate will possess excellent administrative skills, a strong ability to multitask, and a keen eye for detail. As an Executive Assistant, you will provide high-level support to our management team, ensuring seamless day-to-day...

  • Executive Assistant

    2 months ago

    Ajax, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Ajax. The successful candidate will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to the office team,...

  • Executive Assistant

    2 months ago

    Ajax, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Ajax. As an Executive Assistant, you will be responsible for providing administrative support to our team, including answering phone calls, managing emails, and handling office correspondence. You will also be responsible for scheduling meetings and appointments, maintaining...

  • Executive Assistant

    4 weeks ago

    Ajax, Ontario, Canada Akhira Trucking INC Full time

    About UsAkhira Trucking INC is a leading logistics company committed to delivering exceptional services.We are seeking an experienced Executive Assistant to join our team.Job SummaryThe successful candidate will be responsible for providing administrative support to our management team, implementing new procedures, reviewing and evaluating existing ones,...

  • Chief Executive Officer

    4 weeks ago

    Ajax, Ontario, Canada OMEGA TECHSOURCE INC. Full time

    About the RoleAt OMEGA TECHSOURCE INC., we are seeking an exceptional General Manager to lead our organization to new heights. This is a challenging and rewarding opportunity for a strategic business leader who can drive growth, optimize performance, and foster a culture of excellence.Key ResponsibilitiesDevelop and execute comprehensive business strategies...

  • Executive Assistant

    6 months ago

    Ajax, Canada 369 Global Full time

    **EXECUTIVE ASSISTANT - To the Office of the Deputy Chairman** **Note: This is a full-time hybrid position based in the Greater Toronto Area, Canada.** **JOB DESCRIPTION** **Who we are** 369 Global is a fast-growing group of companies with business interests in skills training and workforce development, media and communications, and global market...

  • Executive Assistant

    6 months ago

    Ajax, Canada Community Development Council Durham Full time

    **Job Title**:Executive Assistant **Department**:Core **Reports to**:Executive Director **Hours of work**:8:30 AM to 4:30 PM **Job purpose** The Executive Assistant will be accountable for contributing to key initiatives and projects while confidentially interacting with the Management Team and staff as required. The successful incumbent will act on...

  • Office Administrator

    6 months ago

    Ajax, Canada PC Mechanical Services Inc. Full time

    **About PC Mechanical Services** We are a small, but growing, family HVAC and Refrigeration business based in the Durham Region and GTA. At PC Mechanical Services Inc., we strive for nothing short of excellence. We truly believe that the job is not complete until the customer is satisfied. Collectively, we bring over 30 years’ experience to the job site...

  • Medical Office Assistant

    6 months ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    **DUTIES AND RESPONSIBILITIES**: Under the direction of Orthopedic Surgeons and Advanced Practice Providers, the Medical Office Assistant will provide the following duties: - Scheduling and communicating appointment details to patients - Managing schedules for multiple services delivered from the office location - Managing requests for patient documents,...

  • Executive Support Specialist

    4 weeks ago

    Ajax, Ontario, Canada Canada Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Canada Inc.As an Executive Support Specialist, you will provide administrative support to our executive team, ensuring seamless day-to-day operations and facilitating effective communication within the organization.Key...

  • Medical Office Assistant

    6 months ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    **JOB DESCRIPTION**: Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopedic surgeons and 5 Advanced Practice Providers, who work within a...

  • Medical Office Assistant

    6 months ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    **JOB DESCRIPTION**: Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopedic surgeons and 5 Advanced Practice Providers, who work within a...

  • Medical Office Administrator

    2 months ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    **JOB DESCRIPTION**: Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopedic surgeons and 6 Advanced Practice Providers, who work within a...

  • Customer Service Representative

    2 months ago

    Ajax, Canada Service Ontario (private office) Full time

    The ServiceOntario Office in Ajax is hiring one student position. This is a private office and therefore is not a government position. No benefits or pension are available at this time. Please indicate in your resume or cover letter if you have prior experience at ServiceOntario, working for a car dealership, fleet experience or experience working with...

  • Executive Restaurant Operations Manager

    4 weeks ago

    Ajax, Ontario, Canada ONTARIO INC. Full time

    Job OverviewWe are seeking an experienced Executive Restaurant Operations Manager to join our team at ONTARIO INC. in a full-time position.Estimated SalaryThe estimated annual salary for this position is $60,000-$80,000 depending on experience.Job DescriptionThe Executive Restaurant Operations Manager will be responsible for overseeing the daily operations...

  • Garden Centre Assistant Manager

    6 months ago

    Ajax, Canada Goliath Grower Services Full time

    We are hiring for 2 dynamic and organized **Seasonal Garden Centre Assistant Managers **to support the Garden Centre Manager in efficiently running day-to-day operations **during our peak season from April - June** This role is crucial in ensuring a high level of customer satisfaction, effective staff management, product maintenance and overall visual...

  • Office Operations Manager

    2 months ago

    Ajax, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a highly skilled Office Operations Manager to join our team at beBee Professionals in Ajax, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...